​Olde Sawmill Elementary                                             PTO Minutes: April 8th, 2025
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the April 8th, 2025, PTO Meeting.
Ben Opperman called the April 2025 OSE PTO meeting to order at 7:05 PM.
Attendance

• See Attendance List

Meeting Minutes Prior

• Motion to approve Mike Castro, Second Kecia Cropper, passed by all in attendance

Principal’s Report:

• Principal’s Update
  • Completed the clover rebrand- All done by the students.  Incorporated rebrand into the logo.  Will push the rebrand and what the words mean and how they will be embodied at OSE.
  • Fundraising Date January 26th for next year: Working in partnership with APEX company
    
    
  • State testing started and will continue until May 16th
  • Family breakfast on Thursday (expecting approximately 300 people)

President Report

• Open Position Descriptions developed for open roles on board

TREASURER REPORT – April 2025
Expense Changes:

• Artist Visit – Paid $800 in addition to the grant.
• Green Folders – Purchased 1,000 folders – paid $1,450.00
• Family Breakfast – Paid $32.22

Revenue Changes:

• None

Grant Request:

• None

Approved Grants:

• Clover Cart Grant –Remaining funds $792.93
• Visiting Artist Grant – Paid $2,150.00, remaining funds $1,050.00

Account:

• Savings Account - $25,315.56
• Checking Account - $ 23,526.94
• Outstanding Checks - $2982.22
• Net Balance - $45,860.28   

 
Party Room Funds:

• Kg- $65.00
• 1st- $315.00
• 2nd- $607.21
• 3rd- $439.64
• 4th- $762.97
• 5th- $150.99

Old Business:

• Garage and Shed Clean out
  • Holiday Shop clean out: Will donate at the family breakfast, then remaining items will be donated to One Dublin
  • Shed was cleaned up: Items were donated and cleaned up
  • Decided to keep the grill, it is in need of some cleaning (Tabled the decision to keep this until after the school year)
  • Found some damage to the floor, some concerns about the humidity level and grading around the shed.  Looking to determine what is possible to repair the shed, potentially propose a grant to cover the cost if a new shed is needed               

New Business:

• X

Committee Updates

• Spring Flowers
  • Start date 4/1/2025
  • Online Store Closes 4/16/2025
  • Delivery Date 4/29/2025
• Spirit Wear
  • Art contest complete – waiting to announce the leader
  • Will make the catalog smaller with the spring
• School Supplies
  • All other grades have finalized the list besides Kindergarten, need the supply lists to finalize the order

Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting at 7:54 pm, Kecia Cropper seconded the motion
• Vote passed by all in attendance

Attendance List

• Nick Bertrams
• Ben Opperman
• Katir Ayers
• Ashley Walter
• Kecia Cropper
• James Covey
• Tersi Castillo

 
 
 
 
 
 
 
 
 
 

Olde Sawmill Elementary                                             PTO Minutes: March 11th, 2025
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the March 11th, 2025, PTO Meeting.
Ben Opperman called the March 2025 OSE PTO meeting to order at 7:02 PM.
Attendance

• See Attendance List

Meeting Minutes Prior

• Motion to approve Mike Castro, Second Kecia Cropper, passed by all in attendance

Principal’s Report:

• Principal’s Update
  • Introduction of Apex leadership
    • Leadership fitness and fundraiser company (serving 30 schools)
    • Spend 2 weeks at a time in schools
    • Raise funds for schools
    • Up to 30,000 raised would 50/50 split with PTO
    • If we would like to move forward a contract will need signed
  • Clover Rebrand
    • Creative
    • Leader
    • Open-minded
    • Versatile
    • Encouraging
    • R (TBD--voting on it this week)
  • Green OSE/PTO Folders
    • Folders arrived
    • Thank you!
  • All Day Kindergarten
    • Parent Information Night May 14: 6:00pm - 7:00pm
    • Any Questions?

President Report

• Volunteer needs for 2025-2026 and Open Committee Chairs
  • Messaging to the news letters

TREASURER REPORT – March 2025
Expense Changes:

• Playground Equipment – Purchased basketballs for recess $98.08
• Principals Funds – Deposited a $100.00 donation for Principal’s discretionary fund.
• Staff Appreciation – Spent $911.54 for conference dinners
• Teacher Classroom Funds – paid out $193.51

Revenue Changes:

• Spirit Wear - Deposited $32.00
• Restaurant Night – Deposited $121.64 from City BBQ
• Rewards – Deposited check from Kroger for $358.81
• Please make note of the balance. I realized that the formula was entered incorrectly in the file and so fixed that and this accurately reflects the amount deposited for rewards. Where in previous months the deposited amount reflected was doubled.

Grant Request:

• None

Approved Grants:

• Clover Cart Grant –Remaining funds $792.93
• Visiting Artist Grant – Remaining funds $3,200.00

Account:

• Savings Account - $25,315.34
• Checking Account - $24,996.89
• Outstanding Checks - $0
• Net Balance - $50,312.23

Party Room Funds:

• Kg- $65.00
• 1st- $315.00
• 2nd- $607.21
• 3rd- $439.64
• 4th- $762.97
• 5th- $150.99

Old Business:

• PTO Storage clean up Garage/Shed
  • Storage Shed needs reviewed, Items inside the school need moved to the shed 
  • Goal to organize on a Saturday morning April 5th 1-4 pm

New Business:

• None

Committee Updates

• Spring Flowers
  • Start date 4/1/2025
  • Online Store Closes 4/16/2025
  • Delivery Date 4/29/2025
• Sprit Wear
  • Art contest coming out tomorrow

Meeting Adjournment

• Mike Castro moved to adjourn the meeting at 8:01 pm, Kecia Cropper seconded the motion
• Vote passed by all in attendance

 
Attendance List

• Martha Barley
• Kecia Cropper
• Ben Opperman
• Ashley Oliver
• Todd Harris
• Ryan Edwards
• Katie Ayers
• Danielle Smith
• Tema Zarate

Olde Sawmill Elementary                                             PTO Minutes: February 11th, 2025
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the February 11th, 2024, PTO Meeting.
Ben Opperman called the February 2025 OSE PTO meeting to order at 7:03 PM.
Attendance

• See Attendance List

Meeting Minutes Prior

• Motion to approve Mike Castro, Second TR Synder, passed by all in attendance

Principal’s Report:

• Principal’s Update
  • Doughnuts w/ grownups, positive feedback and results 
  • Looking forward to Family Breakfast- April
  • Conferences upcoming

President Report

• Volunteer needs for 2025-2026 and Open Committee Chairs
  • Vice President – Katie Ayers
• Adding more call to action

TREASURER REPORT - November 2024
Expense Changes:

• Family Breakfast – paid $684.24
• Ohio AG – $25.00 filling for statement of continued existence
• Scioto PTO Scholarship – paid $137.00
• Teacher Classroom Funds – paid out $104.74

Revenue Changes:

• Game Night – Deposited $1403.00, Spent $1203.05, Profit $179.95
• School Supplies - $5.00 deposited in sales.

Grant Request:

• -----

Approved Grants:

• Clover Cart Grant –Remaining funds $792.93
• Visiting Artist Grant – Remaining funds $2,000.00

Account:

• Savings Account - $25,315.15
• Checking Account - $25,789.95
• Outstanding Checks - $152.38
• Net Balance - $50,952.72   

Party Room Funds:

• K—1; 1—315; 2—607; 3—439; 4—762; 5—150

 
 
Old Business:

• Pending Item for the Spring—Push to next meeting agenda March 11 PTO Meeting
• PTO Storage clean up Garage/Shed
  • Storage Shed needs reviewed, Items inside the school need moved to the shed 
  • Goal to organize on a Saturday morning

New Business:

• None

Committee Updates

• Cub Scouts
  • Pinewood Derby soon coming in February
  • Blue and Gold event planned in March
• Spring Flowers
  • April timing
• Sprit Wear
  • Planning a spring event will be smaller than the fall event

Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting at 7:34 pm, TR Synder seconded the motion
• Vote passed by all in attendance

​Olde Sawmill Elementary
PTO Minutes: December 14th, 2024
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the December 14th, 2024, PTO Meeting.
Ben Opperman called the December 2024 OSE PTO meeting to order at 7:03 PM.
Attendance

• See Attendance List

Meeting Minutes Prior

• Motion to approve Mike Castro, Second Ashley Oliver, passed by all in attendance

Principal’s Report:

• Principal’s Update
  • Sharing Our Stories
    • Small group met December 12, 2024
    • Recommended postponing events until 2025-2026
    • Learn from grade 5 projects (already in the works)
    • Survey staff about interest (sent January 14, 2025)
    • Staff leaders identified
    • First committee meeting January 21, 2025
• Green OSE/PTO Folders
  • Previously purchased?
  • Could we order enough to cover new 2024-2025 students and all 2025-2026 students
    • Discussed purchasing for 600 folders                                      

President Report

• Volunteer needs for 2025-2026 and Open Committee Chairs
  • Looking for volunteers for next year 2025-2026 (Several openings)
  • Planning to share letter again asking       

TREASURER REPORT - November 2024
Expense Changes:

• 5th Grade Grad/Party - $679.15 for 85 shirts
• Teacher Classroom Funds – paid out $81.44

Revenue Changes:

• Flower Sale – Receipts for class party rewards paid $173.47
• Kroger Rewards - Deposited $375.02
• Restaurant Night - Deposited $125.00 from Donato’s
• School Supplies - $15.00 deposited in sales.
• Spirit Wear - Deposited $50.00

Grant Request:

• Book Grant - $200 (On New Business)

 
Approved Grants:

• Music/BalletMet Grant – Paid $1,500.00
• Clover Cart Grant – Paid $207.07, remaining funds $792.93
• Lost & Found Book Grant – Paid $191.22
• Camera Grant - Paid $289.72
• Visiting Artist Grant – Remaining funds $2,000.00

Account Standing:

• Savings Account - $25,314.93
• Checking Account - $26,315.10
• Outstanding Checks - $0
• Net Balance - $51,630.03

Room Party Funds:

• Kg- $65.00, 1st- $315.00, 2nd- $607.21, 3rd- $439.64, 4th- $762.97, 5th- $112.49       

Old Business:

• PTO Storage clean up garage/Shed
  • Storage Shed needs reviewed, Items inside the school need moved to the shed 
  • Goal to organize on a Saturday morning

New Business:

• Committee Updates
  • Cub Scouts update
    • New Cub Scout Committee next year TR Synder
    • Pinewood Derby
      • Impound Day:
        • Tuesday Februrary 18th | 6:30-8:30 PM
        • Located @ Olde Sawmill Elementary
      • Race Day:
        • Friday Februrary 21st | 7:00-9:00 PM
        • Located @ Olde Sawmill Elementary
    • March Pack Meeting - Blue & Gold Banquet / Crossover
      • Thursday March 13th | 6:30-8:30 PM
      • Located @ Olde Sawmill Elementa
    • Another Elementary school is interested in joining potentially the pack
  • Family Game Night (l
    • Staffing challenges with planned event time, will put out communication seeking volunteers
      • Seeking MC for the event and run the Microphone, volunteers to pass out food, at least two people to help at the front for raffle tickets and cash box for raffle prizes

Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 7:48 pm, Ben Opperman seconded the motion
• Vote passed by all in attendance

​Olde Sawmill Elementary
PTO Minutes: September 10th, 2024
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the September 10th, 2024 PTO Meeting.
Ben Opperman called the September 2024 OSE PTO meeting to order at 7:03 PM.
Attendance

• See Attendance List

Principal’s Report:
Principal’s Report                                                                                                                                     

• Nick Bertrams
  • Lots of activity to Tidy up school in the summer
  • Started Food Truck Friday’: Popular so far, Trucks are scheduled up to December
  • Started clover connections group this year

President Report

• Volunteer needs for 24-25
• Open roles, need volunteers
• By-Laws Review and approval
  • Motion made to change the non-budgeted price to $500 (page 4&5), Nick seconded the motion
    • Motion tabled to next meeting
  • Approval planned at next meeting if there are no other changes proposed in the next meeting

TREASURER'S REPORT - September 2024

• Approval of 2024-2025 Budget
  • Mike Castro made a motion to approve the proposed budget, Ashley Walter seconded the motion
    • Budget Approved by all in attendance, no objections

September Activity Report

• filed the required financial reporting information with the central office required yearly sent out at the end of August. Filed Tax 990 Postcard in July.

Expense Changes:

• Back to School Social - $46.94 for snow cone supplies
• Bank Fees - $55.30 for checks and $1.47 square setup fees
• Green Folders - $475.00 paid for 250 folders
• Office Supplies - $43.41 paid for treasurer files/binder
• Ohio Attorney General – Charitable trust payment of $50.
• PERC – $100 check was sent out today
• Playground Equipment - $144.00 spent to replace soccer nets.
• Staff Appreciation - $602.10 spent for teacher back to school lunch.

 
 Revenue Changes:

• Membership – Deposited $726.72
• School Supplies - $669.94 spent for planners & Words I use, $550.25 deposited for sales.
• Spirit Wear - Deposited $1,367.25

 
Approved Grants:

• Music/BalletMet Grant – Remaining Funds $1,500.00
• Sharing our Stories Book Grant – Remaining Funds $1,000.00
• Visiting Artist Grant – Remaining $2,000.00

Account Standing:

• Savings Account - $25,314.09
• Checking Account - $28,056.04
• Outstanding Checks - $100.00
• Net Balance - $53,270.13

Room Party Funds:

• Kg- $20.00
• 1st- $215.00
• 2nd- $507.80
• 3rd- $371.70
• 4th- $663.00
• 5th- $516.64

Old Business:

• None

New Business:

• Grant Request:
  1. Clover Cart Grant (Nicole Reing-Hurley) – Requesting $1,000.00, see attachment for description of grant request
     • Motion to approve by Mike Castro, 2nd by Ben Opperman
       • Budget Approved by all in attendance, no objections

1. Choose Happy T-Shirts- Requesting $240 for new T-shirts for new staff
   •  Motion to approve by Mike Castro, 2nd by Ben Opperman
     • Budget Approved by all in attendance, no objections
2. Pocket Talk Translators- Rhonda Hanks via Nick, Request for 8 translators – Total $3,000à$3,500
   • Mike Castro made a motion for 3,500 for units and suppliers, 2nd by Maureen Breckner
     • Budget Approved by all in attendance, no objections
3. Visiting Artist Grant – Ashley Oliver, Proposal to amend the amount to Remaining $3,200.00
   • Ashley Oliver made a motion for 3,200, 2nd by Ben Opperman
     • Budget Approved by all in attendance, no objections

Updates:
School Supplies:

• Looking for volunteers for the chair role for next year
• Still finalizing expenses for this year

Sprit Wear

• Online ordering was well received

Fall Flowers

• Order forms home with kids this week
• Profit goal is $5,500

Monster Mash

• Starting to plan now
• Many of the same arrangements as last year will be made
• October 25th will be the event

 
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:07 pm
  •  Mike Castro seconded the motion
• Vote passed by all in attendance
  • At 8:10 PM meeting was adjourned