Meeting Minutes 9/10/2024

​Olde Sawmill Elementary
PTO Minutes: September 10th, 2024
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the September 10th, 2024 PTO Meeting.
Ben Opperman called the September 2024 OSE PTO meeting to order at 7:03 PM.
Attendance

• See Attendance List

Principal’s Report:
Principal’s Report                                                                                                                                     

• Nick Bertrams
  • Lots of activity to Tidy up school in the summer
  • Started Food Truck Friday’: Popular so far, Trucks are scheduled up to December
  • Started clover connections group this year

President Report

• Volunteer needs for 24-25
• Open roles, need volunteers
• By-Laws Review and approval
  • Motion made to change the non-budgeted price to $500 (page 4&5), Nick seconded the motion
    • Motion tabled to next meeting
  • Approval planned at next meeting if there are no other changes proposed in the next meeting

TREASURER'S REPORT - September 2024

• Approval of 2024-2025 Budget
  • Mike Castro made a motion to approve the proposed budget, Ashley Walter seconded the motion
    • Budget Approved by all in attendance, no objections

September Activity Report

• filed the required financial reporting information with the central office required yearly sent out at the end of August. Filed Tax 990 Postcard in July.

Expense Changes:

• Back to School Social - $46.94 for snow cone supplies
• Bank Fees - $55.30 for checks and $1.47 square setup fees
• Green Folders - $475.00 paid for 250 folders
• Office Supplies - $43.41 paid for treasurer files/binder
• Ohio Attorney General – Charitable trust payment of $50.
• PERC – $100 check was sent out today
• Playground Equipment - $144.00 spent to replace soccer nets.
• Staff Appreciation - $602.10 spent for teacher back to school lunch.

 
 Revenue Changes:

• Membership – Deposited $726.72
• School Supplies - $669.94 spent for planners & Words I use, $550.25 deposited for sales.
• Spirit Wear - Deposited $1,367.25

 
Approved Grants:

• Music/BalletMet Grant – Remaining Funds $1,500.00
• Sharing our Stories Book Grant – Remaining Funds $1,000.00
• Visiting Artist Grant – Remaining $2,000.00

Account Standing:

• Savings Account - $25,314.09
• Checking Account - $28,056.04
• Outstanding Checks - $100.00
• Net Balance - $53,270.13

Room Party Funds:

• Kg- $20.00
• 1st- $215.00
• 2nd- $507.80
• 3rd- $371.70
• 4th- $663.00
• 5th- $516.64

Old Business:

• None

New Business:

• Grant Request:
  1. Clover Cart Grant (Nicole Reing-Hurley) – Requesting $1,000.00, see attachment for description of grant request
     • Motion to approve by Mike Castro, 2nd by Ben Opperman
       • Budget Approved by all in attendance, no objections

1. Choose Happy T-Shirts- Requesting $240 for new T-shirts for new staff
   •  Motion to approve by Mike Castro, 2nd by Ben Opperman
     • Budget Approved by all in attendance, no objections
2. Pocket Talk Translators- Rhonda Hanks via Nick, Request for 8 translators – Total $3,000à$3,500
   • Mike Castro made a motion for 3,500 for units and suppliers, 2nd by Maureen Breckner
     • Budget Approved by all in attendance, no objections
3. Visiting Artist Grant – Ashley Oliver, Proposal to amend the amount to Remaining $3,200.00
   • Ashley Oliver made a motion for 3,200, 2nd by Ben Opperman
     • Budget Approved by all in attendance, no objections

Updates:
School Supplies:

• Looking for volunteers for the chair role for next year
• Still finalizing expenses for this year

Sprit Wear

• Online ordering was well received

Fall Flowers

• Order forms home with kids this week
• Profit goal is $5,500

Monster Mash

• Starting to plan now
• Many of the same arrangements as last year will be made
• October 25th will be the event

 
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:07 pm
  •  Mike Castro seconded the motion
• Vote passed by all in attendance
  • At 8:10 PM meeting was adjourned