Olde Sawmill Elementary       PTO Minutes: November 11, 2025
Attendees: Martha Barley, Katie Ayers, Todd Harris, Ashley Walter, Sarah Barrick, Nick Bertrams, TR Snyder, Katie Calhoun, Meg Tyler, Emily Nelson
Call Meeting to Order 7:03 – Katie Ayers
                  Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report – Nick Bertrams
PTO Grant Update & Thank you!
Smoker grill has been put to use!
Friendsgiving turkey, smoked 2 turkeys for PD day. 11/4
Staff Snack, Mr. Byers made smoked crab Rangoon dip to share with staff 11/7
SPED Cooking Group making smoked quesadillas this Friday 11/14
Seat Cushions
                  Used everyday!
Poster Maker
                  Muffins and Math posters have been created
                  Educational Anchor Charts to go along with MyView
                  Thankful Bulletin Board
                  Nurses created poster, and also one for Davis
Principals Donation Budget Line Item
Mrs. Hanks and Mrs. Barley are going to make guidelines for donations, used for basic needs.
President’s Report –
Friendship guides went out, brainstorming ideas of how to include parents who want to be included but English is not first language.
Treasurer's Report

 
Account Standing:
Savings Account: $25,317.04
Checking Account: $12,182.15
Outstanding Checks:
$56.23 Friendship Guide
$46.11 Class Funds
Outstanding Deposits:
$1803.00 Monster Mash
Net Balance: $39,199.85
Room Party Funds
KG- $120
1st - $252
2nd- $425
3rd – 656.10
4th - $634.64
5th- $469.97
Committee Reports
                  Friendship Guide – Sent home
                  Monster Mash – Huge Success
                  Spirit Wear – Information sent home with kiddos, online only sale this year
Glow Party Glow Fund Apex in February – Katie A. reaching out towards the end of month
Family Game Night –March 6th 6:30-8, need a volunteer to lead game night, have one volunteer, but need another.
                  Other Committee Reports
Old Business –
New Business – Received email from Depp PTO about participating in a district wide food drive. Everyone thinks this is a good idea to participate in. Have a volunteer who is ready to put a flyer together, each grade focuses on a specific item to be donated. District might have big boxes we can use, and they can be placed in front hallways. Will run Monday 17th through Dec. 12th.
Dates To Remember
November
● 11/13 World Kindness Day
● 11/20 Substitute Educator’s Day
 ● 11/26-11/28 No School (Thanksgiving Break)
December
● 12/9 PTO Meeting
● 12/19 Winter Parties
● 12/22 - 1/5 No School (Winter Break) January
● 1/1-1/5 No School (Winter Break)
● 1/6 Back to School
Adjourn Meeting – 7:50

​CALL MEETING TO ORDER 7:03 – Katie Ayers
Attendees
Katie Ayers, Ashley Walter, Todd Harris, Nick Bertrams, Maureen Breckner, Lauren Jensen, Norberto Viamonte, Martha Barley, Ariel Kauffman, Jill Opperman, Kecia Cropper, Katie Calhoun, Ben Opperman
 
Approval of Minutes
Todd motion to approve, Norberto seconded
 
Principal’s Report – Mr. Bertrams
9:30 this morning window films were installed on front doors, looks awesome!
Thank you for the hard work during the flower sale! Pick up process was seamless.

​President’s Report – Katie Ayers
Friendship guide
Shout out to Ashley and Ariel for mums and “” for restaurant nights
Working on updates on PTO website, check it out
 
Treasurer’s Report
Approved Grants
Mother’s Room – add curtain, chair, and supplies to make room more comfortable for breastfeeding teachers at school. $250
Gym Shoes for Mr. Perry, extra gym shoes for a child to borrow if they come in with unapproved shoes during PE. $200.56
Safety Patrol – 2 pizza parties for safety patrol members one in first semester one in second semester - $250

• Grant Proposal Discussion and Vote
  • Pellet grill to support SPED students ($459)
    • Mr. Byers -Biweekly cookouts, share food with staff and star students in each class, this cooking is enrichment for the SPED students. Grill will also be accessible by PTO. Every Friday the special ed team with their students -20-30 kiddos prepare food for themselves and the staff. Teaches life skills, currently have an air fryer and hot plate.
    • Motion to approve – Lauren Second – Todd
    • Yes Votes – Nick, Maureen, Ariel, Norberto, Todd, Katie A, Katie C., Kecia, Ashley, Jill, Ben, Lauren
    • Approved
  • Floor cushions to support fourth grade classrooms ($394)
    • Cushions to make it more comfortable for sitting on the floor while students do large group in Ashwill/Williams class.
    • Motion to approve – Jill, Second Todd
    • Yes Votes - Nick, Kecia, Todd, Norberto, Katie, Lauren, Katie C. Maureen, Jill, Ariel
    • Approved
  • Large-scale laser printer to support all classrooms ($11,000)
    • Poster Maker Variquest Perfecta 2400 STP, Teachers could use to create posters, would work well with the new MyView curriculum, a survey was sent out and 80% of teachers said they would use it. 8 Dublin buildings currently have this poster maker, PTO paid for most, if not all of those. Rep will come and train school, life span is 10-12 years. If approved, we could have the product onsite and trained in less than 2 weeks. Ideas from Rep - Can be used for classroom support, PTO events, promotional products for profit ex. Classroom teacher taking group pics of kiddos at beginning and end of year and selling to parents. Use one supply of ink per year, will use multiple rolls of paper per year, 35 prints per roll of paper.
    • 3 Quotes – All come with poster maker and design center
      • Printer, Supply Bundle (enough for 250 posters), Warranty - $9,278.99
      • Without Warranty - $8478.99
      • Without supply bundle $7,400
      • $500 discount from Rep
    • Voting on warranty vs. no warranty
      • Motion on without warranty – Katie, Todd Second
        • Yes – Nick, Maureen, Ariel, Jill Todd, Katie C., Katie A., Ashley, Lauren, Jill, Ben, Kecia, Norberto
      • Voting on 2nd option, Nick motions for base price of model and supply bundle, Kecia seconds
      • Yes – Maureen, Kecia, Ariel, Norberto, Lauren, Katie C, Ashley, Ben, Jill, Nick, Katie A., Todd
      • Approved

 
​​Committee Reports

• Friendship Guide Recap – Katie
  • Todd, Ashley, Katie working diligently to get this out to classrooms soon, probably next week 😊One guide per family, sent home with oldest kid.
• Mums Sale Recap - Ashley/Ariel
  • Met the goal, money is in the account, still have to purchase gift cards for top sellers and 5th grade won the pizza lunch, PJ day is this Thursday for kiddos that sold at least 1 mum, hoping to negotiate a larger percentage of sales in future, also looking for high school volunteers to help in unloading of plants in future, 128 kids sold at least one mum.
• Monster Mash – Maureen
  • 10 forms turned in so far, last year 80 in presales. Website is up, just need to send out link for online signup, door sale is ready on the square app. Key Club reached out and are excited to come back and help. Expanding crafts because the key club had so many helpers.
• Teacher Appreciation - Amanda White
  • Meals for PTO conferences, City BBQ
• Family Game Night – In need of a lead, ideally would like someone to step up before the Holiday break. Maureen will co-lead event if someone else can volunteer.
• Spiritwear - Craig Walter
  • Changing vendors hopefully – Powell Prints, they utilize an online platform to streamline ordering, they are using new logos to develop 3 proofs for us, want to get the sale going in late Oct/ early Nov.
• Other Committee Reports

 
OLD BUSINESS 
 
NEW BUSINESS
 
​DATES TO REMEMBER
October

• 10/15 Parent/Teacher Conferences
• 10/15 Teacher Appreciation Meals
• 10/15 Restaurant Night: City BBQ Powell
• 10/17 & 10/20  – No School
• 10/21 Red Cross Blood Drive
• 10/23 Parent/Teacher Conferences
• 10/23 Teacher Appreciation Meals
• 10/24 Monster Mash 7-9pm
• 10/31 Harvest Parties

November

• 11/4 No School
• 11/11 Nov PTO Meeting
• 11/26-11/28 No School

 
ADJOURN MEETING
Meeting Adjourned at 8:30 by Kecia, Ben Second

​Olde Sawmill Elementary       PTO Minutes: September 9, 2025
Attendees: Martha Barley, Katie Ayers, TR Snyder, Ashley Walter, Emily Nelson, Lauren Jensen, Norberto Viamonte, Todd Harris
Call Meeting to Order 7:03 – Katie Ayers
                  Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report – Mrs. Barley
                  Great start to the school year!
All-day K is a success – Kids are tired, but inside the school is much calmer without mid-day dismissal and arrival.
Implementation of new ELA Resource (myView) is going well. K-5 program, keeping 95 Phonics for phonics portion.             
                  PAX Good Behavior Game continues to support student well-being and PEACE,                                PRODUCTIVITY, HEALTH, and HAPPINESS building wide.
President’s Report
Todd and Katie A. attended the district wide PTO meeting. Redistricting for the High Schools – proposed map will be released on Sept. 29th, and a public input session will be Sept. 29 at 6pm at Coffman and 7:30 at Jerome. Final maps will be public Nov. 10th at 6pm.
District communications team talked about how to use S’mores for emails and send out communications.
Back to school social was a great success with a huge turnout, and 15 – 20 kindergarteners showed up for kindergarten playdate!
72 kids ordered school supplies
Treasurer's Report
Expenses – Playground supplies, soccer nets. Back to school social supplies (snow cones), staff appreciation dinner before school started, Mum sale is an expense at the moment – purchased labels for booklets, paper, ordered initial round of prizes
Revenue – restaurant night – Menchies, school supply sale, donations from One Form
2 grant requests
Ashwilliams class asking for seat cushions for student use on carpet during work group
                  Sarah Jacobs – creating Mother’s Room $302.66, chairs, curtains
Approved grant – reimbursed Nick Betrem for refresh to staff lounge
Room Party Funds
KG- $25
1st -$75
2nd $380
3rd - $667
4th -$469
5th- $912
Planning to have a grant review committee made up of executive board team members, Martha Barley, and Laura Jensen. Will review grant requests and think about how to use PTO funds vs. building funds.
Committee Reports
                  Kindergarten Playdate – Recap
                  Back to School Social – Recap
                  Friendship Guide – Katie A. Voting for cover will happen soon, to be on Facebook
                  Room Parents/Volunteers Tricia Hoffman – working through the volunteers
                  Mums Sale – Ashley/Ariel Starts today!
                  Monster Mash – Maureen working through securing sound system, planning to use                        scanning technology to collect funds at door.
                  Teacher Appreciation – Amanda White, enjoyed a meal prior to back to school social
                  Other Committee Reports
Cub Scouts – In the middle of recruiting for OSE, but also Riverside, Chapmen, and Hopewell. Join night is 9/10/2025 at Olde Sawmill. Fall family campout is 9/20/2025, Popcorn fundraiser is started – materials are going out soon, Shed situation – can scouts still use the PTO shed and the garage space? Martha says it is all good to use space.
Old Business – No old business
New Business – No New Business
Dates To Remember
                  September
                                    9/9 – 9/29 Mums Sale
                                    9/16 Picture Day
                  October
                                    10/9 Mums Sale Pick Up 4-7
                                    10/14 PTO Meeting
                                    10/15 & 10/23 Parent Teacher Conferences
                                    10/17 & 10/20 No School
                                    10/24 Monster Mash
                                    10/31 Harvest Parties
 
Adjourn Meeting – 7:42

Olde Sawmill Elementary    PTO Minutes: August 12, 2025
Attendees:
Katie Ayers, Kecia Cropper, Ariel Kaufman, Katie Calhoun, Norberto Viamonte, Naresh Gorantla, Dean Anast, Lisa Marie Hoffman, Ashley Walter, Elizabeth Wagner, Lisa Brennan, Martha Barley, Joseanly Villegas, Nick Bertrams

Welcome Introductions

Call Meeting to Order
Katie Ayers welcomed everyone and started meeting at 7:03.
​

• Principals Report – Mrs. Barley Principal's Update
  PAX Good Behavior Game
  Harmonicas! Evidence based to be shown to rise above the noise and grab peoples attention. 
  • Dr. Shatkin, M.D. (October 2024 Dublin Community Speaker and author of Born to Be Wild) stated PAX Good Behavior Game is the single most effective strategy to reduce mental health and behavioral risks for youth, adolescents and young adults
  • Significant % paid for by Alcohol Drug Addition and Mental Health (ADAMH) of Ohio
  • ALL staff attended training this summer
  • Significant gain in instructional time (1 - 2 hours/day)
  • ALL students (and staff)  benefit with significant decrease in future high-risk behaviors
  • Evidence-based…55+ years of longitudinal data proving its effectiveness
  • PAX views behavior as a skillset - both for children to acquire and for adults to teach
  • PAX = Peace * Productivity * Health * Happiness … in our learning spaces
  • PAX = Peace (Latin)
• Cell Phones
  State Law – cell phones are to be powered down and secured in backpacks curing the school day “Bell to Bell”
• Staff will model new DCS Board Policy
  “Wearables” are not included. However, please put your students’ devices in ‘school mode’
  Students should not contact caregivers during the school day without knowledge of staff 
• Anonymous Donor
  An OSE Family would like to cover the cost of school supplies; Words I Write; and the Kindergarten Journals for families in need. 

-Historically, much of the distribution occurs after school starts and office staff can keep a tally
-Back-to-School social: If a parent hesitates about the cost, give them Words I Write and/or the Kindergarten Journal with a book mark and say, “Don’t worry about payment this evening. The bookmark explains next steps.”.
    Bookmark: 
This book is a gift from an anonymous donor who wishes your child much success in the 2025-2026 school year. There is no need for you to submit payment.  (Translations in Arabic and Spanish)


New CLOVERS logo

Creative -  Leaders - Open-minded - Versatile - Encouraging - Resilient

Thank you PTO for the student T-shirts, which will be available for distribution during Meet the Teacher and Curriculum Hour

President’s Report
    Three Priorities for the PTO
       1.  Family Connection
            Back to School Social – Kecia Cropper & Jessica Moore
            Friendship Guide/One Form
        Monster Mash – Maureen Breckner
        Family Game Night
        Donuts with Grownups – Nick Bertrams
        Pancake Breakfast – Nick Bertrams
        Spirit Wear – Craig Walter
        Bricks
        Cub Scout Liason – James Covey    
    2. Staff Support
         Staff Appreciation – Amanda White and Daniela Gilliam
          Teacher Liason – Lauren Jenson
    3.  Student Enrichment
 
   Open Committee Positions
    Have open positions for following committees:
     - Friendship Guide/One Form
     - Family Game Night
     - Bricks (Has been filled by the Wakely's)
     - School Supplies
     - Enrichment Liason
     - Grant Coordinator

Treasurer’s Report – 
Ashley Walters presented the proposed 2025-2026 budget
Ashley Walters motions budget, Ariel Kaufman seconds the motion
Budget is approved
    Approval of 2025-2026 Budget

Committee Reports
    Back to School Social Kecia/Jessica
       Snow cones ready to go, cost is $92.90
Cub scouts have a table, music will be provided, PTO has table with supplies, Aramark has table, Ariel Kaufman suggests to have a qr code at PTO table for the PTO FB page Ariel will be promoting the Mums sale during B2S
    Friendship Guide/One Form – Katie
Friendship guide will be printed this year for all, Friendship Guide drawing contest will be sent home at beginning of year. One Form will be sent home at beginning of year and is also on PTO website.
    Spirit Wear – Craig
        Currently looking for a new supplier.
School Supplies – Katie
Delivered to school today, Katie Ayers will go to the school to help distribute the boxes to the correct classrooms this week.
Mums Sale – Ashley/Ariel
    Sign up sheets, lollipops for the kiddos to get them excited to sell, drawings 
for kids who are selling twice a week during th/e sale period
Monster Mash – Maureen
    No update
Other Committee Reports
    None

Old Business
    No old business
    
New Business
Adjustment to Grant Deadlines, Katie Ayers proposes to change bylaws for Unbudgeted Items – regarding the PTO grant request form, current bylaw is the a grant application is due 3 weeks prior to board meeting, would like to update the grant request will be considered on a quarterly basis 9/30 12/30 and 3/30 would be new deadlines. This allows the board to have a better look holistically at grant requests and be able to give more consideration each request. Grants under $250 are still able to be approved by the PTO executive board without 
Katie proposes
Kecia seconds
Proposal Passed

Dates to Remember
    August
    8/14 B2S Social
    8/16 KG Playdate
    8/18 Meet the Teacher 2:30-3:15
    8/18 Curriculum Hour 3:15-4:00
September 
    9/5 One Forms Due
    9/9 Next PTO Meeting

Adjourn Meeting
Motion to adjourn meeting at 8:12, meeting ended