CALL MEETING TO ORDER
Attendees - Todd Harris, Nick Bertrams, Marla Barley, Norberto Viamonte, Apryl Ash, Ashley Walter, Laura Jensen, Nishantha Nanayakkara, Katie Calhoun
 
Start Meeting 7:04
 
Approval of Minutes
 
Principal’s Report
​Teacher Appreciation Week was a great success. We appreciate you including ALL staff. Thank you!!

• Super Games for 2026-2027 - Can we utilize Super Games for future years? More professional and they staff all games, we need less volunteers

Fifth Grade Pool Party this weekend!
Fifth Grade field trip to Clippers next Wednesday
May 19th Senior Clap Out 8:30-9:00, all former OSE students welcomed to come, light breakfast is served and then a clap out

President’s Report
No updates
 
Treasurer’s Report
Expenses
Flower sale  - volunteer lunch, family group party, prizes 
Office Supplies
Teacher Appreciation gifts
Family Breakfast
Donuts with Grownups
Principal funds - kindergarten field trip
Teacher funds - Perry, Dingledein, Guay, Ziminski
 
Revenue -
Flower Sale - $4,540
Principal Donations $500
Teacher Appreciation Donation
Box Tops - $24.70
 
Grants - Jacobs, Cooking Club



Budget Update

• Grant Requests
• Clokey - $850 for Amazon wish list for Maker Space, students explore, create, problem solve. Funds add more items for students use. Nick motions to approve, Noberto seconds, grant is approved. 

 
​​Committee Reports

• Teacher Appreciation: Recap
• Other Committee Reports

 
OLD BUSINESS
 

• Vote on 2026/27 Officers
  
  • President - Katie Ayers
    
  • Vice President - Todd Harris
    
  • Treasurer - Ashley Walter
    
  • Secretary - Katie Calhoun 
    

 
Martha moves to elect, Noberto seconds, the slate is voted on and all positions approved.

• 2026/27 Calendar Update 

• Todd is working on a communication strategy, survey will go out to parents soon.

 
NEW BUSINESS
Super Games - current rental is $2,500, Super Games is $4,000. $1,500 more for a more reliable company for games and they also staff the games, meaning we would need to rely on less volunteers. Nick will gather firm pricing information and we will consider this option.

Clippers Game $459, no line item for that. Should we count that as a new grant, consensus is yes.Motion to approve the grant - grant is passed. We may want to add this in as a line item, if we are able to and a special field trip for 5th graders.
​
Attended Kindergarten Info Night and PTO was able to hand out flyers to new parents.
 
​DATES TO REMEMBER
MAY

• 5/15 Field Day
• 5/25 NO SCHOOL (Memorial Day)
• 5/26-5/29 Class Parties
• 5/28 5th Grade Celebration 
• 5/29  LAST DAY OF SCHOOL  for KG – 5th 

JULY

• TBD Executive Board: Budget Meeting

AUGUST

• Week of 8/3-8/7 School Supply Kits Delivery
• 8/11 PTO Meeting 7pm Virtual
• 8/15  Kindergarten Playdate 10a-12p @Discovery Park
• 8/18  New Student Orientation 5:45 pm
• 8/18 Back to School Social 6:30p-8p
• 8/19  Curriculum Hour 2:30-3:15 
• 8/19  Meet the Teacher 3:15-4:00 
• 8/20  FIRST DAY OF SCHOOL
• KG phase-in day 1 (8/20)
• KG phase-in day 2 (8/21)
  
  
  

ADJOURN MEETING Noberto motions, Nick seconds, meeting adjourned at 7:30
PTO LEADERSHIP
 
2025-2026 Officers - Executive Board

• President – Katie Ayers
• Vice President – Todd Harris
• Secretary – Katie Calhoun
• Treasurer – Ashley Walter

Family Connection

• Back to School Social – Kecia Cropper &
     Jessica Moore
• Friendship Guide / One Form – Todd Harris
• Monster Mash – Maureen Breckner
• Donuts with Grownups – Nick Bertrams
• Pancake Breakfast – Nick Bertrams
• Spirit Wear – Craig Walter
• Bricks – Jessica Wakely
• Cub Scout Liaison - TR Snyder

 
Staff Support

• Staff Appreciation – Amanda White
• Teacher Liason – Lauren Jenson

 
Student Enrichment

• Room Parent Coordinator – Tricia Hoffman &   
     Lisa Brennan
• School Supplies - Todd Harris
• Field Day – Drew Parry
• 5th Grade Recognition –  Laura Tvergyak

 
Fundraising

• Mums Flower Sale – Ashley Walter &
     Ariel Kerek
• Apex – Open
• Spring Flower Sale – Ashley Walter &
     Ariel Kerek
• Restaurant Nights – Amy Thompson
• Rewards Programs – Kecia Cropper   
    

​Olde Sawmill Elementary PTO Minutes: March 10, 2026
Attendees: Martha Barley, Nick Betrams, Todd Harris, Alexis Zehnder, Lauren
Jensen, Katie Ayers, Ashley Walter, Norberto Viamonte, Amy Kayatin, Kecia
Cropper

Call Meeting to Order– Katie Ayers at 7:03
Welcome, Introductions
Approval of Minutes –

Principal’s Report –
5th grade celebration date changed to Thursday May 28 th 2:00pm, attendance for  th
graders on that Friday the last day of school is optional but welcome.

President’s Report –
26/27 Officer Elections Timeline – April is when potential for join, leave or continue
positions, voting for positions is in May

Executive Board 26/27 Planning Meeting

By-laws discussion – move to amend grant proposal requests to return to previous
years plans of voting for grants monthly rather than on a quarterly basis. Reasoning is
to remove the barrier of grant requests and to be more responsive to needs. Katie
motions, Nick seconds, by law is passed restoring the grant voting process to monthly.

APEX – report in committee reports

Treasurer's Report –
Expense Changes:
Kroger Gift Cards for Family in Need - $250
Family Game Night - $64.80 reimbursement
Staff Appreciation Conference Dinner - $378.55 and $330.80
5th Grade Committee Posters reimbursement to Apryl Ash $117.99
Teacher Funds Katherine Kiedaisch Poff $48.78
Teacher Funds Ben Ashwill $72.11
Family Game Night $423.59 Debit Card Pizza/Drinks

Revenue Changes:
Membership Class Funds - $50 (One Form)
Donation for Family in Need - $250 (See above expense)
Apex Fundraiser - $11,9814.12 ACH and $77 Cash
Kroger Rewards - $228.97
Family Game Night - $734

Grant Request:
Recess Equipment - $155.57 (invoice is for $320.61, however will use $165.04 left in
playground supplies line item – New soccer balls, basketballs, and 4 square balls
Ashley motion to approve, Martha seconds, motion passes

Third Grade Team - $301 (minimum) or $903 (whole third grade team) – supplemental
resources for literacy instruction educational materials. Martha and Nick propose using
Title Funds to support this request, as this aligns with the Title Fund usage, decision
was made to use Title Funds for this purchase.

Fridge and Ice Maker for Clinic -$388.75 ($291.56(ice maker) $97.19 (fridge)) Fridge
was needed to house a medication for a student that needs to be refrigerated. Ashley
motions to approve grant, Todd seconds, motion is approved.

Account Standing:
Savings Account $25,317.87
Checking Account - $24,729.66
Outstanding Checks – Family Game Night Reimbursement - $164.52
Outstanding Deposits – Apex Cash $77
Net Balance - $49,960.01
Room Party Funds
KG - $132.00
1st - $388.00
2nd - $430.00
3rd - $656.10
4th - $649.64
5th – 500.00

Committee Reports
Apex Glow Run Recap – Pretty fantastic all around. Teachers loved it kids loved it,
lessons for next year – better communication of prizes earned, better communication of
information that parent’s text out to potential supporters. $11,984.12 (budget was
$3,500) (+ $631 that is held for 30 days to cover any donations that don’t come through
this will be released after 30 days) was raised so far, report of $77 cash collected,
although no one is sure who collected that money – checking with the office to see if
they have seen it.
Game Night Recap – Lots of fun, ever kid won at least once! Miscommunication about
tables being set up, they were set up in cafeteria instead of gym. Less folks ordered
pizzas than in the past. Prizes were a big hit! Lots of prizes were donated.
Flower Sales – In progress
Teacher Appreciation – End of year teacher appreciation planning meeting tomorrow
evening, 3/10 @7pm.
Memorial Bricks – Katie and Jessica Wakely connected, still have some from last year.
Communication to come spring breakish time frame to parents to purchase. Reaching
out to Michael Gilliam to see about a company for printing on bricks.
School Supplies – Starting to pull together class lists from teachers
Other Committee Reports - None

Old Business – What kind of community events would people like to see next year?
Game night continuing, tailgating at a Scioto football game, movie night. Biggest
obstacle is always getting enough volunteers and organizing. Thought is in the fall is a
good time to capitalize on new year enthusiasm. Read Across America week could do a
book exchange, could do a write your own line story. Sports equipment sway –
beginning of sports season bring your items and exchange with others. Rent out
bowling alley. Rent out a roller rink. Gather for a hike, book a night hike.

New Business – Discussion of best way to communicate PTO news, in Olde Sawmill
weekly email, its own email, Facebook. More discussion to come.

Dates To Remember
March
3/4 -3/27 Spring Flower Sale
3/11 Teacher Appreciation Committee Meeting
3/19 – 5 th Grade Concert
3/30 – 4/3 Spring Break
April
4/6 Back to School
4/14 PTO Meeting 7pm, virtual
4/17 Family Breakfast 7:30-9am
4/26 No School
4/28 Flower Delivery
4/29 Kindergarten Information Night

Adjourn Meeting – 8:07

​Olde Sawmill Elementary PTO Minutes: April 14, 2026
Attendees: Martha Barley, Nick Betrams, Todd Harris, Katie Ayers, Ashley Walter,
Batouly Balde, Norberto Viamonte, Kecia Cropper

Call Meeting to Order– Katie Ayers at 7:03

Welcome, Introductions

Approval of Minutes –

Principal’s Report –
5th grade celebration date changed to Thursday May 28 th 2:00pm, attendance for 5th
graders on that Friday the last day of school is optional but welcome.
The school recently held a 250 celebration (anniversary of United States), with a book
read aloud with the entire school. Each family received a copy of the book “The
Together Tree”, the kids loved it!

President’s Report –
Executive board met last week, discussed how this year went and priorities for next
year. Main point discussed was the need for a targeted communication mode. Todd is
taking lead on developing that.
Do we want to set a date for the may calendar meeting? – Will set date offline.
Do we want to set a July budget meeting date? – Will set date offline.
Changes in planned activities for next year:
Bring back tailgating for fall football game
Shift game night to a spring outdoor game night including a sports equipment swap

Treasurer's Report –
Expense Changes:
2 expenses
Ordered new checks 56.14
Becky and Nick grant request approved last month 320.61 recess equipment – took
165.04 remaining in supplies line item, and then the grant was for $155.57
Revenue – received retainage reimbursement from APEX 632.37 Total for apex
12,693.49!!

Grant request – Sarah Jacobs – purpose supporting teachers and staff as they support
students $487 includes the following items: shelving bins, cozy corner, light covers,
vacuum, etc.
Ashley motions to approve, Katie A. seconds, motion passes grant is approved

Committee Reports
Flower sale - delivery 4/28 9:30 drop off, pick up 4-7, sign up genius will go out for
volunteers soon. Goal was $4,700, and $4,540 was sold. Overall, a success.
Teacher appreciation - gifts have been purchased, working on feeding throughout the
week, forms going home for kids to fill out about teachers
Memorial bricks - blurb went out in Friday email update indicating how to purchase a
brick.
School supplies- finishing up edits, shooting for sale to start beginning of May
Restaurant Night – Tomorrow 4-8 at Powell Panera

Old Business –None
New Business –
-Proposed slate of officers for next year, President – Katie Ayers, Vice President – Todd
Ayers, Treasurer – Ashley Walter, Secretary – Katie Calhoun vote on the positions next
monthly meeting in May
-Ashley Oliver – mentioned last year about a scholarship for Olde Sawmill alumni that
are graduating from Scioto. $500-$1,000 is a normal range, kids write applications, pto
reviews and awards the scholarship, could reach out to other pto presidents to see what
their scholarship looks like. Decided on $1,000 will be added to next year’s budget
-Shed – is rotting away, door is difficult to open and close, Katie A. will write a grant
proposal to cover the costs, agreement is that it is need to be replaced. There are
approved vendors and will connect to school facilities to help with the purchase and
installment process. Need to coordinate a removal process, will connect to facilities to
determine process.
-Parent proposal - Yard sign fundraiser Proud Parent of an OSE Student, cost is
unknown. Davis has more of a cardboard style sign, maybe we can wrap this into spirit
wear. Let’s look into both options, garden flag and cardboard sign.
-Kindergarten info night 4/29 6pm
-Next year proposing to bring Farm to You or COSI on wheels for entire school
-Roll this year’s allocated funds for artist over for the artist $$, great author available next
year
-Want to make sure all teachers are captured in teacher funds, so everyone is included,
will revise list of teachers to include all in building.

Dates To Remember
April
17 th Family Breakfast 7:30-9am
26 th No School
28 th Flower Delivery
29 th Kindergarten Information Night
May
4 th – 8 th Staff Appreciation Week
15 th Field Day
25 th Memorial Day – No Scholl
28 th 2:00pm Fifth Grade Celebration Ceremony (Includes Clap Out)
29 th Last Day of School 9:10-12:25

Adjourn Meeting – 7:46

Olde Sawmill Elementary   PTO Minutes: February 10, 2026
Attendees: Martha Barley, Nick Bertrams, Norberto Viamonte, Katie Ayers, Ashley Walters, Lauren Jensen, Katie Calhoun, TR Snyder, Laura Tvergyak, Tinhinane Benannoune, Todd Harris
Call Meeting to Order– Katie Ayers at 7:04
                  Welcome, Introductions
                 
Approval of Minutes – Minutes for January approved
Principal’s Report –
Successfully rescheduled APEX fundraiser – starting on Tuesday the 16th, staff huddle this Friday, glow run will take place 26th and 27th of February
                  $4,000 of federal funds to spend towards educational items
                  5th grade to attend the May 20th Clippers game!
Mrs. Barley requested a different assignment for her final year before retirement, surveys will go out to staff and families and then the hiring process will proceed, and the hope is that the next principal will be chosen prior to spring break.
                   
President’s Report –
Looking ahead to next year and building the community back up. Thinking about what will be valuable to families. Things like tailgating prior to football games, book exchange during read across America week. Would love ideas and input from others and discuss them at next month’s meeting.
PTO Shed – door is currently unable to be opened and needs to be assessed.
Treasurer's Report –
Expense Changes:
Donuts with Grownups $102.00 for Ms. Salisbury  Still waiting on receipt from Mrs. O’Neil
                 
Revenue Changes:
                  Spirit Wear - $108.08
                  Coffee Truck at Donuts - $32.00
                  $12 Winter Funds - Kindergarten
 
Grant Question – Grant request from Sarah Jacobs, asking if could be approved prior to April. $99.99 Whole school incentive, giant Kerplunk game. Great student behavior, student pulls the stick, all the marbles fall, and the whole school earns the reward! Mrs. Barley wants to approve the purchase with building funds, as to stick to the grant approval timeline set forth earlier this year.
Committee Reports
Game Night – Put a call out for volunteers, game night committee met 2.9.26, Kecia connecting with Romeo’s for the pizza as well as working on flyer. Alexis is doing raffle items and prizes. Golden good behavior ticket will be given out to kiddos and those can be entered for a free raffle ticket. Hopefully open doors at 6:15 and gaming starts at 6:30.
5th Grade Committee- Memory book – Meredith Nelson is doing it, kids have t-shirts, pool party is May 16th 8:15-10:15, Luncheon – should we let the kids vote on what to have, or just plan it out, consensus is to choose one restaurant and offer the kids 2 choices within, Stacy is doing posters, Apryl is doing posters, 5th grade ceremony is on the last day of school graduation is at 10am. Vicki is doing the programs, working on a legacy gift – ask the kids! 5th grade bin has gone missing, it included programs and such from the past to use for ideas for next year, people currently searching for it.
Teacher Appreciation Committee- Sign up for meals for conferences will be going out, and working on plans for spring for teacher appreciation, Nick and Martha will be doing Greaters sundae bar, Katie will work with the teacher event committee to help plan out week, planning for 60 staff
Flower Sale – Starts March 4th -25th Delivery April 28th
                 
Old Business –
New Business –
Pinewood Derby for Scouts is next week!
 
Scouts will need to start paying for building use beginning July 1st, previously they were miscategorized and the district is correcting that mistake.
Dates To Remember
No School February 13th and 16th
APEX Glow Run Feb 16th - 27th 
Parent Teacher Conferences Feb 19th and 26th
Book Fair Feb. 20th – 27th, Family Shop Night Feb. 26th 4:15-7:15
Read Across America Week March 2nd – 6th
PTO Flower Sale March 4th – 27th
Spring picture day March 5th
 
March 6th Family Game Night
Next PTO meeting March 10th
Fifth Grade Concert March 19th
                 
Adjourn Meeting – at 7:47pm

Olde Sawmill Elementary   PTO Minutes: January 13, 2025
Attendees: Katie Ayers, TR Snyder, Ashley Walter, Katie Calhoun, Norberto Viamonte, Nick Bertams
Call Meeting to Order– Katie Ayers at 7:22
                  Welcome, Introductions
Approval of Minutes – Edited to include note left out at last meeting, Approved
Principal’s Report –
Leadership Update – Mrs. Barley is out on FMLA through end of Dec. Mr. Bertrams is taking over and Tessa Erwin is helping fill in as well.
Donuts with Grownups – Jan. 23rd, 8-9am in the gym. Staff is providing donuts, water, and juice. Ariel secured a coffee truck, will be on back parking area and coffee will be available for purchase.
APEX – Shared with leadership and staff, 1st email has been sent to community, 2nd email will go out next week, pep rally is 2 weeks from today, Glow Run on 5th and 6th.
Richens Timms – Irish Step Dance, Friday March 13th they will do a 30 minute performance for the school. They are asking for a $125 donation for the event.
Safety Drill this Thursday, did actually have a lock down in Dec. for a staff medical emergency.
District Testing this week
Title 1 Compact – need to share out how the title 1 funds are spent, the compact was shared to caregivers in Dec. Funds spent on Muffins and Math days, used about 80%. Purchasing of some tech., and some funds left over may be used to purchase math manipulatives for the next years math curriculum.
District Goals
Academic Goal #1 Early Literacy
By spring of 2026 K-3 literacy performance will meet the following expectations as measured by the spring assessments.
                  Kindergarten – Grade 2: The number of students scoring a composite score at or above grade level will increase by 25% from fall to spring administration on mClass DIBELS8
                  All 3rd grade students will be at or above the 47th percentile on MAP Growth 2- Reading or will have a literacy goal in place.
Student Experience Goal
                  By Spring of 2023 92% of students will report having a supportive relationship with a friend or adult from school.
Olde Sawmill Building Goal
                  Academic Goal #1 Early Literacy
                  By spring of 2026 K-3 literacy performance will meet the following expectations as measured by the spring assessments:
                  Kindergarten – Grad 2: the number of students scoring a composite score at or above grade level will increase by 25% from fall to spring administration on mClass DIBELS8.
                  All 3rd grade students will be at or above the 47th percentile on MAP growth 2-5 Reading or will have a literacy goal in place.
                  All 4th and 5th who scored Basic or Limited on the Spring 2025 ELA OST will meet the criteria for the next highest quintile on the Spring 2026 ELA OST or have a literacy goal in place.
Academic Goal #2
All students will complete at least 75% of their ST Math journey
Academic Goal #3
OSE Staff will implement strong tier one instruction using the new district adopted curriculum resource myView, resulting in positive teacher disposition toward the new curriculum and increased student performance on ELA assessments
Student Experience Goal #1
                  OSE Staff will implement strong tier one instruction using the new district adopted curriculum resource myView, resulting in positive teacher disposition toward the new curriculum and increased student performance on ELA assessments.
Student Experience Goal #2
                  In the Spring of 2025 92% of students will report having a supportive relationship with a friend, family member, or an adult from school.
                  All students will be able to identify a trusted adult at school to whom they can go for help.
                  Special emphasis on and monitoring of new students’ relationships with trusted adults.
President’s Report –
PTO Presidents meeting –
New process moving forward for redistricting. Working with a 3rd party and starting from scratch.
Homeland Security incident outside of Scioto on Dec. 19th. Working with student protestors and working on communication moving forward.
Donuts with Grownups – Jan. 23rd
No School Monday Jan. 19th
APEX – PTO fundraiser in full swing. Works with kids in classroom on leadership, will hold a pep rally the week of the 26th, and work with kids for 2 weeks in classrooms leading up to the Glow Run. Glow Run is Feb 5th and 6th, everything is within the school day. Parents will receive emails to sponsor the kid similar to a walk a thon, sponsor per lap capping out at 42 laps. Looking for parent volunteers to help to count laps during Glow Run, will put out a sign up via social media.
Treasurer's Report –
Expense Changes:
                  Clover Cart - $266.70 (Reimbursement to Niccole Reing-Hurley)
                  Class Funds - $72.24 (5th Grade reimbursement to Vicki Cameneres)
                  Class Funds - $37.73 (5th Grade reimbursement to Stacey Williams)
Revenue Changes:
                  Restaurant Night - $30.12 (Donatos)
                  Class Funds - $136.00 (1st Grade Winter Party Donations)
                  Class Funds - $10.00 (4th Grade Winter Party Donations)
                  Class Funds - $140.00 ( 5th Grade Winter Party Donations)
Grant Request:
$300.00 – Special Needs/SLC Cooking Club, there is a request holdover from last year that was approved and the funds rolled over to this year. Is this new request or does this request go with the previous year’s request? Mr. Bertrams will follow up, although he believes these are separate requests for separate groups.
We believe this request is for the cooking club that utilizes cooking class weekly. Ashley W. motions for approval, TR seconds, motion is approved pending final information/confirmation on which class the request is for.
 
Grant Reimbursement/Debit:
                  Safety Patrol Pizza Party - $80.00
Account Standing:
Savings Account: $25,317.46
Checking Account: $13,423.54
Outstanding Checks:
                  Niccole Reing Hurley $266.70
Stacey Williams $37.73
Outstanding Deposits: N/A
Net Balance: $38,436.57
Room Party Funds
KG- 120.00
1st – 388.00
2nd- 425.00
3rd – 656.10
4th – 644.64
5th- 500.00
Committee Reports
                  Spirit Wear Sale –
Flowers – Dates from Fort Meyer for sale Starts 2.25, ends 3.13 with delivery 4.28, may ask to move the start date back since this start date is pretty close to the APEX fundraiser dates.
Game Night –
                 
Old Business – None
New Business – Email went out to across district that notified that some programs renting space at school it has been classified incorrectly, this directly affects the Cub Scouts and Girl Scouts and they will be charged starting July 1st $65 per hour per room. Cub scouts has discussed if cub scouts and girl scouts could come together and request a grant from PTO to cover the rental costs.
                 
Adjourn Meeting – 8:15

​Olde Sawmill Elementary   PTO Minutes: December 9, 2025
Attendees: Martha Barley, Todd Harris, Katie Ayers, Katie Calhoun, Ashley Walter, Nick Bertrams, Norberto Viamonte
Call Meeting to Order– Katie Ayers at 7:02
                  Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report –
                  Upcoming Progress Reports
Caregiver Communication – explains how to access report, and what the remarks mean, and progress with new ELA material
                                    Visible in Infinite Campus on January 10, 2026
                  Classroom Party Announcement
Volunteers to Commons at 3:30pm – Hard to hear around dismissal time, so new system is for all volunteers to come to commons at 3:30 to have a bit more calm surrounding dismissal time.
Title 1 Compact was distributed to community, feedback welcome at Jan. 13 PTO meeting
                  APEX Fundraiser Update
Will need to have parent volunteers for the Glow run event, this will be a day time event in February. Requesting
President’s Report –
Donation drive is going great! 57.8 lbs 1st week, 2nd run 173.5 totaling 231.3! Last delivery will be this Friday 12.12.25.
Ashley and Katie A. attended Nov. PTO meeting. Middle school programs pathways recently approved.
APEX – Character development and leadership skills, they will have a pep rally and work with kids in each classroom and will be a fundraiser that cumulates as a Glow party with DJ on Feb. 5th and Feb. 6th. You can give a flat donation or a per lap donation, kids will run laps and you can donate per lap. Donations are all electronic, communication will be coming from APEX. APEX has asked for parent volunteers to help clock the laps. Max is 42 laps.
 
Next round of grant requests will be discussed in January. No requests have come through so far.
A parent inquired about the possibility of providing childcare during Parent-Teacher Conferences, noting that it could help more parents attend in-person meetings. Mrs. Barley explained that staffing limitations make it difficult to offer childcare; however, virtual conference options are available for all parents.
Treasurer's Report
                  Expenses

• Teacher reimbursement - $100
• Principal donations, and gift cards for families in need -$807.68

                  Revenue

• Food Pantry Donation $50
• Kroger $234.53

Account Standing:
Savings Account: $25,317.25
Checking Account: $13,259.66
Outstanding Checks:0
Outstanding Deposits:0
Net Balance: $38,576.91
Room Party Funds
KG- $120
1st - $252
2nd- $425
3rd – 656.10
4th - $634.64
5th- $469.97
Committee Reports
                  Spirit Wear Sale – No update from the company yet
                   Flowers – Waiting on start date from Fortmeyers
Game Night – 1st week of March, Davis is reserved, Signup genius to come for volunteers
                 
Old Business – None
New Business - None
Dates To Remember
                  December 19                                     Winter Parties
                  December 22- Jan 2                     Winter Break
                  Jan 23                                                        Donuts with Grown Ups
                  Jan 26 - Feb 6                                     APEX Fundraiser
                  Feb 19 & 28                                          Winter Conferences
                  Feb 20-27                                              Scholastic Book Fair
Adjourn Meeting – 7:38
 

Olde Sawmill Elementary       PTO Minutes: November 11, 2025
Attendees: Martha Barley, Katie Ayers, Todd Harris, Ashley Walter, Sarah Barrick, Nick Bertrams, TR Snyder, Katie Calhoun, Meg Tyler, Emily Nelson
Call Meeting to Order 7:03 – Katie Ayers
                  Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report – Nick Bertrams
PTO Grant Update & Thank you!
Smoker grill has been put to use!
Friendsgiving turkey, smoked 2 turkeys for PD day. 11/4
Staff Snack, Mr. Byers made smoked crab Rangoon dip to share with staff 11/7
SPED Cooking Group making smoked quesadillas this Friday 11/14
Seat Cushions
                  Used everyday!
Poster Maker
                  Muffins and Math posters have been created
                  Educational Anchor Charts to go along with MyView
                  Thankful Bulletin Board
                  Nurses created poster, and also one for Davis
Principals Donation Budget Line Item
Mrs. Hanks and Mrs. Barley are going to make guidelines for donations, used for basic needs.
President’s Report –
Friendship guides went out, brainstorming ideas of how to include parents who want to be included but English is not first language.
Treasurer's Report

 
Account Standing:
Savings Account: $25,317.04
Checking Account: $12,182.15
Outstanding Checks:
$56.23 Friendship Guide
$46.11 Class Funds
Outstanding Deposits:
$1803.00 Monster Mash
Net Balance: $39,199.85
Room Party Funds
KG- $120
1st - $252
2nd- $425
3rd – 656.10
4th - $634.64
5th- $469.97
Committee Reports
                  Friendship Guide – Sent home
                  Monster Mash – Huge Success
                  Spirit Wear – Information sent home with kiddos, online only sale this year
Glow Party Glow Fund Apex in February – Katie A. reaching out towards the end of month
Family Game Night –March 6th 6:30-8, need a volunteer to lead game night, have one volunteer, but need another.
                  Other Committee Reports
Old Business –
New Business – Received email from Depp PTO about participating in a district wide food drive. Everyone thinks this is a good idea to participate in. Have a volunteer who is ready to put a flyer together, each grade focuses on a specific item to be donated. District might have big boxes we can use, and they can be placed in front hallways. Will run Monday 17th through Dec. 12th.
Dates To Remember
November
● 11/13 World Kindness Day
● 11/20 Substitute Educator’s Day
 ● 11/26-11/28 No School (Thanksgiving Break)
December
● 12/9 PTO Meeting
● 12/19 Winter Parties
● 12/22 - 1/5 No School (Winter Break) January
● 1/1-1/5 No School (Winter Break)
● 1/6 Back to School
Adjourn Meeting – 7:50

​CALL MEETING TO ORDER 7:03 – Katie Ayers
Attendees
Katie Ayers, Ashley Walter, Todd Harris, Nick Bertrams, Maureen Breckner, Lauren Jensen, Norberto Viamonte, Martha Barley, Ariel Kauffman, Jill Opperman, Kecia Cropper, Katie Calhoun, Ben Opperman
 
Approval of Minutes
Todd motion to approve, Norberto seconded
 
Principal’s Report – Mr. Bertrams
9:30 this morning window films were installed on front doors, looks awesome!
Thank you for the hard work during the flower sale! Pick up process was seamless.

​President’s Report – Katie Ayers
Friendship guide
Shout out to Ashley and Ariel for mums and “” for restaurant nights
Working on updates on PTO website, check it out
 
Treasurer’s Report
Approved Grants
Mother’s Room – add curtain, chair, and supplies to make room more comfortable for breastfeeding teachers at school. $250
Gym Shoes for Mr. Perry, extra gym shoes for a child to borrow if they come in with unapproved shoes during PE. $200.56
Safety Patrol – 2 pizza parties for safety patrol members one in first semester one in second semester - $250

• Grant Proposal Discussion and Vote
  • Pellet grill to support SPED students ($459)
    • Mr. Byers -Biweekly cookouts, share food with staff and star students in each class, this cooking is enrichment for the SPED students. Grill will also be accessible by PTO. Every Friday the special ed team with their students -20-30 kiddos prepare food for themselves and the staff. Teaches life skills, currently have an air fryer and hot plate.
    • Motion to approve – Lauren Second – Todd
    • Yes Votes – Nick, Maureen, Ariel, Norberto, Todd, Katie A, Katie C., Kecia, Ashley, Jill, Ben, Lauren
    • Approved
  • Floor cushions to support fourth grade classrooms ($394)
    • Cushions to make it more comfortable for sitting on the floor while students do large group in Ashwill/Williams class.
    • Motion to approve – Jill, Second Todd
    • Yes Votes - Nick, Kecia, Todd, Norberto, Katie, Lauren, Katie C. Maureen, Jill, Ariel
    • Approved
  • Large-scale laser printer to support all classrooms ($11,000)
    • Poster Maker Variquest Perfecta 2400 STP, Teachers could use to create posters, would work well with the new MyView curriculum, a survey was sent out and 80% of teachers said they would use it. 8 Dublin buildings currently have this poster maker, PTO paid for most, if not all of those. Rep will come and train school, life span is 10-12 years. If approved, we could have the product onsite and trained in less than 2 weeks. Ideas from Rep - Can be used for classroom support, PTO events, promotional products for profit ex. Classroom teacher taking group pics of kiddos at beginning and end of year and selling to parents. Use one supply of ink per year, will use multiple rolls of paper per year, 35 prints per roll of paper.
    • 3 Quotes – All come with poster maker and design center
      • Printer, Supply Bundle (enough for 250 posters), Warranty - $9,278.99
      • Without Warranty - $8478.99
      • Without supply bundle $7,400
      • $500 discount from Rep
    • Voting on warranty vs. no warranty
      • Motion on without warranty – Katie, Todd Second
        • Yes – Nick, Maureen, Ariel, Jill Todd, Katie C., Katie A., Ashley, Lauren, Jill, Ben, Kecia, Norberto
      • Voting on 2nd option, Nick motions for base price of model and supply bundle, Kecia seconds
      • Yes – Maureen, Kecia, Ariel, Norberto, Lauren, Katie C, Ashley, Ben, Jill, Nick, Katie A., Todd
      • Approved

 
​​Committee Reports

• Friendship Guide Recap – Katie
  • Todd, Ashley, Katie working diligently to get this out to classrooms soon, probably next week 😊One guide per family, sent home with oldest kid.
• Mums Sale Recap - Ashley/Ariel
  • Met the goal, money is in the account, still have to purchase gift cards for top sellers and 5th grade won the pizza lunch, PJ day is this Thursday for kiddos that sold at least 1 mum, hoping to negotiate a larger percentage of sales in future, also looking for high school volunteers to help in unloading of plants in future, 128 kids sold at least one mum.
• Monster Mash – Maureen
  • 10 forms turned in so far, last year 80 in presales. Website is up, just need to send out link for online signup, door sale is ready on the square app. Key Club reached out and are excited to come back and help. Expanding crafts because the key club had so many helpers.
• Teacher Appreciation - Amanda White
  • Meals for PTO conferences, City BBQ
• Family Game Night – In need of a lead, ideally would like someone to step up before the Holiday break. Maureen will co-lead event if someone else can volunteer.
• Spiritwear - Craig Walter
  • Changing vendors hopefully – Powell Prints, they utilize an online platform to streamline ordering, they are using new logos to develop 3 proofs for us, want to get the sale going in late Oct/ early Nov.
• Other Committee Reports

 
OLD BUSINESS 
 
NEW BUSINESS
 
​DATES TO REMEMBER
October

• 10/15 Parent/Teacher Conferences
• 10/15 Teacher Appreciation Meals
• 10/15 Restaurant Night: City BBQ Powell
• 10/17 & 10/20  – No School
• 10/21 Red Cross Blood Drive
• 10/23 Parent/Teacher Conferences
• 10/23 Teacher Appreciation Meals
• 10/24 Monster Mash 7-9pm
• 10/31 Harvest Parties

November

• 11/4 No School
• 11/11 Nov PTO Meeting
• 11/26-11/28 No School

 
ADJOURN MEETING
Meeting Adjourned at 8:30 by Kecia, Ben Second

​Olde Sawmill Elementary       PTO Minutes: September 9, 2025
Attendees: Martha Barley, Katie Ayers, TR Snyder, Ashley Walter, Emily Nelson, Lauren Jensen, Norberto Viamonte, Todd Harris
Call Meeting to Order 7:03 – Katie Ayers
                  Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report – Mrs. Barley
                  Great start to the school year!
All-day K is a success – Kids are tired, but inside the school is much calmer without mid-day dismissal and arrival.
Implementation of new ELA Resource (myView) is going well. K-5 program, keeping 95 Phonics for phonics portion.             
                  PAX Good Behavior Game continues to support student well-being and PEACE,                                PRODUCTIVITY, HEALTH, and HAPPINESS building wide.
President’s Report
Todd and Katie A. attended the district wide PTO meeting. Redistricting for the High Schools – proposed map will be released on Sept. 29th, and a public input session will be Sept. 29 at 6pm at Coffman and 7:30 at Jerome. Final maps will be public Nov. 10th at 6pm.
District communications team talked about how to use S’mores for emails and send out communications.
Back to school social was a great success with a huge turnout, and 15 – 20 kindergarteners showed up for kindergarten playdate!
72 kids ordered school supplies
Treasurer's Report
Expenses – Playground supplies, soccer nets. Back to school social supplies (snow cones), staff appreciation dinner before school started, Mum sale is an expense at the moment – purchased labels for booklets, paper, ordered initial round of prizes
Revenue – restaurant night – Menchies, school supply sale, donations from One Form
2 grant requests
Ashwilliams class asking for seat cushions for student use on carpet during work group
                  Sarah Jacobs – creating Mother’s Room $302.66, chairs, curtains
Approved grant – reimbursed Nick Betrem for refresh to staff lounge
Room Party Funds
KG- $25
1st -$75
2nd $380
3rd - $667
4th -$469
5th- $912
Planning to have a grant review committee made up of executive board team members, Martha Barley, and Laura Jensen. Will review grant requests and think about how to use PTO funds vs. building funds.
Committee Reports
                  Kindergarten Playdate – Recap
                  Back to School Social – Recap
                  Friendship Guide – Katie A. Voting for cover will happen soon, to be on Facebook
                  Room Parents/Volunteers Tricia Hoffman – working through the volunteers
                  Mums Sale – Ashley/Ariel Starts today!
                  Monster Mash – Maureen working through securing sound system, planning to use                        scanning technology to collect funds at door.
                  Teacher Appreciation – Amanda White, enjoyed a meal prior to back to school social
                  Other Committee Reports
Cub Scouts – In the middle of recruiting for OSE, but also Riverside, Chapmen, and Hopewell. Join night is 9/10/2025 at Olde Sawmill. Fall family campout is 9/20/2025, Popcorn fundraiser is started – materials are going out soon, Shed situation – can scouts still use the PTO shed and the garage space? Martha says it is all good to use space.
Old Business – No old business
New Business – No New Business
Dates To Remember
                  September
                                    9/9 – 9/29 Mums Sale
                                    9/16 Picture Day
                  October
                                    10/9 Mums Sale Pick Up 4-7
                                    10/14 PTO Meeting
                                    10/15 & 10/23 Parent Teacher Conferences
                                    10/17 & 10/20 No School
                                    10/24 Monster Mash
                                    10/31 Harvest Parties
 
Adjourn Meeting – 7:42

Olde Sawmill Elementary    PTO Minutes: August 12, 2025
Attendees:
Katie Ayers, Kecia Cropper, Ariel Kaufman, Katie Calhoun, Norberto Viamonte, Naresh Gorantla, Dean Anast, Lisa Marie Hoffman, Ashley Walter, Elizabeth Wagner, Lisa Brennan, Martha Barley, Joseanly Villegas, Nick Bertrams

Welcome Introductions

Call Meeting to Order
Katie Ayers welcomed everyone and started meeting at 7:03.
​

• Principals Report – Mrs. Barley Principal's Update
  PAX Good Behavior Game
  Harmonicas! Evidence based to be shown to rise above the noise and grab peoples attention. 
  • Dr. Shatkin, M.D. (October 2024 Dublin Community Speaker and author of Born to Be Wild) stated PAX Good Behavior Game is the single most effective strategy to reduce mental health and behavioral risks for youth, adolescents and young adults
  • Significant % paid for by Alcohol Drug Addition and Mental Health (ADAMH) of Ohio
  • ALL staff attended training this summer
  • Significant gain in instructional time (1 - 2 hours/day)
  • ALL students (and staff)  benefit with significant decrease in future high-risk behaviors
  • Evidence-based…55+ years of longitudinal data proving its effectiveness
  • PAX views behavior as a skillset - both for children to acquire and for adults to teach
  • PAX = Peace * Productivity * Health * Happiness … in our learning spaces
  • PAX = Peace (Latin)
• Cell Phones
  State Law – cell phones are to be powered down and secured in backpacks curing the school day “Bell to Bell”
• Staff will model new DCS Board Policy
  “Wearables” are not included. However, please put your students’ devices in ‘school mode’
  Students should not contact caregivers during the school day without knowledge of staff 
• Anonymous Donor
  An OSE Family would like to cover the cost of school supplies; Words I Write; and the Kindergarten Journals for families in need. 

-Historically, much of the distribution occurs after school starts and office staff can keep a tally
-Back-to-School social: If a parent hesitates about the cost, give them Words I Write and/or the Kindergarten Journal with a book mark and say, “Don’t worry about payment this evening. The bookmark explains next steps.”.
    Bookmark: 
This book is a gift from an anonymous donor who wishes your child much success in the 2025-2026 school year. There is no need for you to submit payment.  (Translations in Arabic and Spanish)


New CLOVERS logo

Creative -  Leaders - Open-minded - Versatile - Encouraging - Resilient

Thank you PTO for the student T-shirts, which will be available for distribution during Meet the Teacher and Curriculum Hour

President’s Report
    Three Priorities for the PTO
       1.  Family Connection
            Back to School Social – Kecia Cropper & Jessica Moore
            Friendship Guide/One Form
        Monster Mash – Maureen Breckner
        Family Game Night
        Donuts with Grownups – Nick Bertrams
        Pancake Breakfast – Nick Bertrams
        Spirit Wear – Craig Walter
        Bricks
        Cub Scout Liason – James Covey    
    2. Staff Support
         Staff Appreciation – Amanda White and Daniela Gilliam
          Teacher Liason – Lauren Jenson
    3.  Student Enrichment
 
   Open Committee Positions
    Have open positions for following committees:
     - Friendship Guide/One Form
     - Family Game Night
     - Bricks (Has been filled by the Wakely's)
     - School Supplies
     - Enrichment Liason
     - Grant Coordinator

Treasurer’s Report – 
Ashley Walters presented the proposed 2025-2026 budget
Ashley Walters motions budget, Ariel Kaufman seconds the motion
Budget is approved
    Approval of 2025-2026 Budget

Committee Reports
    Back to School Social Kecia/Jessica
       Snow cones ready to go, cost is $92.90
Cub scouts have a table, music will be provided, PTO has table with supplies, Aramark has table, Ariel Kaufman suggests to have a qr code at PTO table for the PTO FB page Ariel will be promoting the Mums sale during B2S
    Friendship Guide/One Form – Katie
Friendship guide will be printed this year for all, Friendship Guide drawing contest will be sent home at beginning of year. One Form will be sent home at beginning of year and is also on PTO website.
    Spirit Wear – Craig
        Currently looking for a new supplier.
School Supplies – Katie
Delivered to school today, Katie Ayers will go to the school to help distribute the boxes to the correct classrooms this week.
Mums Sale – Ashley/Ariel
    Sign up sheets, lollipops for the kiddos to get them excited to sell, drawings 
for kids who are selling twice a week during th/e sale period
Monster Mash – Maureen
    No update
Other Committee Reports
    None

Old Business
    No old business
    
New Business
Adjustment to Grant Deadlines, Katie Ayers proposes to change bylaws for Unbudgeted Items – regarding the PTO grant request form, current bylaw is the a grant application is due 3 weeks prior to board meeting, would like to update the grant request will be considered on a quarterly basis 9/30 12/30 and 3/30 would be new deadlines. This allows the board to have a better look holistically at grant requests and be able to give more consideration each request. Grants under $250 are still able to be approved by the PTO executive board without 
Katie proposes
Kecia seconds
Proposal Passed

Dates to Remember
    August
    8/14 B2S Social
    8/16 KG Playdate
    8/18 Meet the Teacher 2:30-3:15
    8/18 Curriculum Hour 3:15-4:00
September 
    9/5 One Forms Due
    9/9 Next PTO Meeting

Adjourn Meeting
Motion to adjourn meeting at 8:12, meeting ended