Olde Sawmill Elementary PTO Minutes: April 14, 2026
Attendees: Martha Barley, Nick Betrams, Todd Harris, Katie Ayers, Ashley Walter,
Batouly Balde, Norberto Viamonte, Kecia Cropper
Call Meeting to Order– Katie Ayers at 7:03
Welcome, Introductions
Approval of Minutes –
Principal’s Report –
5th grade celebration date changed to Thursday May 28 th 2:00pm, attendance for 5th
graders on that Friday the last day of school is optional but welcome.
The school recently held a 250 celebration (anniversary of United States), with a book
read aloud with the entire school. Each family received a copy of the book “The
Together Tree”, the kids loved it!
President’s Report –
Executive board met last week, discussed how this year went and priorities for next
year. Main point discussed was the need for a targeted communication mode. Todd is
taking lead on developing that.
Do we want to set a date for the may calendar meeting? – Will set date offline.
Do we want to set a July budget meeting date? – Will set date offline.
Changes in planned activities for next year:
Bring back tailgating for fall football game
Shift game night to a spring outdoor game night including a sports equipment swap
Treasurer's Report –
Expense Changes:
2 expenses
Ordered new checks 56.14
Becky and Nick grant request approved last month 320.61 recess equipment – took
165.04 remaining in supplies line item, and then the grant was for $155.57
Revenue – received retainage reimbursement from APEX 632.37 Total for apex
12,693.49!!
Grant request – Sarah Jacobs – purpose supporting teachers and staff as they support
students $487 includes the following items: shelving bins, cozy corner, light covers,
vacuum, etc.
Ashley motions to approve, Katie A. seconds, motion passes grant is approved
Committee Reports
Flower sale - delivery 4/28 9:30 drop off, pick up 4-7, sign up genius will go out for
volunteers soon. Goal was $4,700, and $4,540 was sold. Overall, a success.
Teacher appreciation - gifts have been purchased, working on feeding throughout the
week, forms going home for kids to fill out about teachers
Memorial bricks - blurb went out in Friday email update indicating how to purchase a
brick.
School supplies- finishing up edits, shooting for sale to start beginning of May
Restaurant Night – Tomorrow 4-8 at Powell Panera
Old Business –None
New Business –
-Proposed slate of officers for next year, President – Katie Ayers, Vice President – Todd
Ayers, Treasurer – Ashley Walter, Secretary – Katie Calhoun vote on the positions next
monthly meeting in May
-Ashley Oliver – mentioned last year about a scholarship for Olde Sawmill alumni that
are graduating from Scioto. $500-$1,000 is a normal range, kids write applications, pto
reviews and awards the scholarship, could reach out to other pto presidents to see what
their scholarship looks like. Decided on $1,000 will be added to next year’s budget
-Shed – is rotting away, door is difficult to open and close, Katie A. will write a grant
proposal to cover the costs, agreement is that it is need to be replaced. There are
approved vendors and will connect to school facilities to help with the purchase and
installment process. Need to coordinate a removal process, will connect to facilities to
determine process.
-Parent proposal - Yard sign fundraiser Proud Parent of an OSE Student, cost is
unknown. Davis has more of a cardboard style sign, maybe we can wrap this into spirit
wear. Let’s look into both options, garden flag and cardboard sign.
-Kindergarten info night 4/29 6pm
-Next year proposing to bring Farm to You or COSI on wheels for entire school
-Roll this year’s allocated funds for artist over for the artist $$, great author available next
year
-Want to make sure all teachers are captured in teacher funds, so everyone is included,
will revise list of teachers to include all in building.
Dates To Remember
April
17 th Family Breakfast 7:30-9am
26 th No School
28 th Flower Delivery
29 th Kindergarten Information Night
May
4 th – 8 th Staff Appreciation Week
15 th Field Day
25 th Memorial Day – No Scholl
28 th 2:00pm Fifth Grade Celebration Ceremony (Includes Clap Out)
29 th Last Day of School 9:10-12:25
Adjourn Meeting – 7:46
Attendees: Martha Barley, Nick Betrams, Todd Harris, Katie Ayers, Ashley Walter,
Batouly Balde, Norberto Viamonte, Kecia Cropper
Call Meeting to Order– Katie Ayers at 7:03
Welcome, Introductions
Approval of Minutes –
Principal’s Report –
5th grade celebration date changed to Thursday May 28 th 2:00pm, attendance for 5th
graders on that Friday the last day of school is optional but welcome.
The school recently held a 250 celebration (anniversary of United States), with a book
read aloud with the entire school. Each family received a copy of the book “The
Together Tree”, the kids loved it!
President’s Report –
Executive board met last week, discussed how this year went and priorities for next
year. Main point discussed was the need for a targeted communication mode. Todd is
taking lead on developing that.
Do we want to set a date for the may calendar meeting? – Will set date offline.
Do we want to set a July budget meeting date? – Will set date offline.
Changes in planned activities for next year:
Bring back tailgating for fall football game
Shift game night to a spring outdoor game night including a sports equipment swap
Treasurer's Report –
Expense Changes:
2 expenses
Ordered new checks 56.14
Becky and Nick grant request approved last month 320.61 recess equipment – took
165.04 remaining in supplies line item, and then the grant was for $155.57
Revenue – received retainage reimbursement from APEX 632.37 Total for apex
12,693.49!!
Grant request – Sarah Jacobs – purpose supporting teachers and staff as they support
students $487 includes the following items: shelving bins, cozy corner, light covers,
vacuum, etc.
Ashley motions to approve, Katie A. seconds, motion passes grant is approved
Committee Reports
Flower sale - delivery 4/28 9:30 drop off, pick up 4-7, sign up genius will go out for
volunteers soon. Goal was $4,700, and $4,540 was sold. Overall, a success.
Teacher appreciation - gifts have been purchased, working on feeding throughout the
week, forms going home for kids to fill out about teachers
Memorial bricks - blurb went out in Friday email update indicating how to purchase a
brick.
School supplies- finishing up edits, shooting for sale to start beginning of May
Restaurant Night – Tomorrow 4-8 at Powell Panera
Old Business –None
New Business –
-Proposed slate of officers for next year, President – Katie Ayers, Vice President – Todd
Ayers, Treasurer – Ashley Walter, Secretary – Katie Calhoun vote on the positions next
monthly meeting in May
-Ashley Oliver – mentioned last year about a scholarship for Olde Sawmill alumni that
are graduating from Scioto. $500-$1,000 is a normal range, kids write applications, pto
reviews and awards the scholarship, could reach out to other pto presidents to see what
their scholarship looks like. Decided on $1,000 will be added to next year’s budget
-Shed – is rotting away, door is difficult to open and close, Katie A. will write a grant
proposal to cover the costs, agreement is that it is need to be replaced. There are
approved vendors and will connect to school facilities to help with the purchase and
installment process. Need to coordinate a removal process, will connect to facilities to
determine process.
-Parent proposal - Yard sign fundraiser Proud Parent of an OSE Student, cost is
unknown. Davis has more of a cardboard style sign, maybe we can wrap this into spirit
wear. Let’s look into both options, garden flag and cardboard sign.
-Kindergarten info night 4/29 6pm
-Next year proposing to bring Farm to You or COSI on wheels for entire school
-Roll this year’s allocated funds for artist over for the artist $$, great author available next
year
-Want to make sure all teachers are captured in teacher funds, so everyone is included,
will revise list of teachers to include all in building.
Dates To Remember
April
17 th Family Breakfast 7:30-9am
26 th No School
28 th Flower Delivery
29 th Kindergarten Information Night
May
4 th – 8 th Staff Appreciation Week
15 th Field Day
25 th Memorial Day – No Scholl
28 th 2:00pm Fifth Grade Celebration Ceremony (Includes Clap Out)
29 th Last Day of School 9:10-12:25
Adjourn Meeting – 7:46
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