​Olde Sawmill Elementary   PTO Minutes: December 9, 2025
Attendees: Martha Barley, Todd Harris, Katie Ayers, Katie Calhoun, Ashley Walter, Nick Bertrams, Norberto Viamonte
Call Meeting to Order– Katie Ayers at 7:02
                  Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report –
                  Upcoming Progress Reports
Caregiver Communication – explains how to access report, and what the remarks mean, and progress with new ELA material
                                    Visible in Infinite Campus on January 10, 2026
                  Classroom Party Announcement
Volunteers to Commons at 3:30pm – Hard to hear around dismissal time, so new system is for all volunteers to come to commons at 3:30 to have a bit more calm surrounding dismissal time.
Title 1 Compact was distributed to community, feedback welcome at Jan. 13 PTO meeting
                  APEX Fundraiser Update
Will need to have parent volunteers for the Glow run event, this will be a day time event in February. Requesting
President’s Report –
Donation drive is going great! 57.8 lbs 1st week, 2nd run 173.5 totaling 231.3! Last delivery will be this Friday 12.12.25.
Ashley and Katie A. attended Nov. PTO meeting. Middle school programs pathways recently approved.
APEX – Character development and leadership skills, they will have a pep rally and work with kids in each classroom and will be a fundraiser that cumulates as a Glow party with DJ on Feb. 5th and Feb. 6th. You can give a flat donation or a per lap donation, kids will run laps and you can donate per lap. Donations are all electronic, communication will be coming from APEX. APEX has asked for parent volunteers to help clock the laps. Max is 42 laps.
 
Next round of grant requests will be discussed in January. No requests have come through so far.
A parent inquired about the possibility of providing childcare during Parent-Teacher Conferences, noting that it could help more parents attend in-person meetings. Mrs. Barley explained that staffing limitations make it difficult to offer childcare; however, virtual conference options are available for all parents.
Treasurer's Report
                  Expenses

• Teacher reimbursement - $100
• Principal donations, and gift cards for families in need -$807.68

                  Revenue

• Food Pantry Donation $50
• Kroger $234.53

Account Standing:
Savings Account: $25,317.25
Checking Account: $13,259.66
Outstanding Checks:0
Outstanding Deposits:0
Net Balance: $38,576.91
Room Party Funds
KG- $120
1st - $252
2nd- $425
3rd – 656.10
4th - $634.64
5th- $469.97
Committee Reports
                  Spirit Wear Sale – No update from the company yet
                   Flowers – Waiting on start date from Fortmeyers
Game Night – 1st week of March, Davis is reserved, Signup genius to come for volunteers
                 
Old Business – None
New Business - None
Dates To Remember
                  December 19                                     Winter Parties
                  December 22- Jan 2                     Winter Break
                  Jan 23                                                        Donuts with Grown Ups
                  Jan 26 - Feb 6                                     APEX Fundraiser
                  Feb 19 & 28                                          Winter Conferences
                  Feb 20-27                                              Scholastic Book Fair
Adjourn Meeting – 7:38
 

Olde Sawmill Elementary       PTO Minutes: November 11, 2025
Attendees: Martha Barley, Katie Ayers, Todd Harris, Ashley Walter, Sarah Barrick, Nick Bertrams, TR Snyder, Katie Calhoun, Meg Tyler, Emily Nelson
Call Meeting to Order 7:03 – Katie Ayers
                  Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report – Nick Bertrams
PTO Grant Update & Thank you!
Smoker grill has been put to use!
Friendsgiving turkey, smoked 2 turkeys for PD day. 11/4
Staff Snack, Mr. Byers made smoked crab Rangoon dip to share with staff 11/7
SPED Cooking Group making smoked quesadillas this Friday 11/14
Seat Cushions
                  Used everyday!
Poster Maker
                  Muffins and Math posters have been created
                  Educational Anchor Charts to go along with MyView
                  Thankful Bulletin Board
                  Nurses created poster, and also one for Davis
Principals Donation Budget Line Item
Mrs. Hanks and Mrs. Barley are going to make guidelines for donations, used for basic needs.
President’s Report –
Friendship guides went out, brainstorming ideas of how to include parents who want to be included but English is not first language.
Treasurer's Report

 
Account Standing:
Savings Account: $25,317.04
Checking Account: $12,182.15
Outstanding Checks:
$56.23 Friendship Guide
$46.11 Class Funds
Outstanding Deposits:
$1803.00 Monster Mash
Net Balance: $39,199.85
Room Party Funds
KG- $120
1st - $252
2nd- $425
3rd – 656.10
4th - $634.64
5th- $469.97
Committee Reports
                  Friendship Guide – Sent home
                  Monster Mash – Huge Success
                  Spirit Wear – Information sent home with kiddos, online only sale this year
Glow Party Glow Fund Apex in February – Katie A. reaching out towards the end of month
Family Game Night –March 6th 6:30-8, need a volunteer to lead game night, have one volunteer, but need another.
                  Other Committee Reports
Old Business –
New Business – Received email from Depp PTO about participating in a district wide food drive. Everyone thinks this is a good idea to participate in. Have a volunteer who is ready to put a flyer together, each grade focuses on a specific item to be donated. District might have big boxes we can use, and they can be placed in front hallways. Will run Monday 17th through Dec. 12th.
Dates To Remember
November
● 11/13 World Kindness Day
● 11/20 Substitute Educator’s Day
 ● 11/26-11/28 No School (Thanksgiving Break)
December
● 12/9 PTO Meeting
● 12/19 Winter Parties
● 12/22 - 1/5 No School (Winter Break) January
● 1/1-1/5 No School (Winter Break)
● 1/6 Back to School
Adjourn Meeting – 7:50