Olde Sawmill Elementary PTO Minutes: August 12, 2025
Attendees:
Katie Ayers, Kecia Cropper, Ariel Kaufman, Katie Calhoun, Norberto Viamonte, Naresh Gorantla, Dean Anast, Lisa Marie Hoffman, Ashley Walter, Elizabeth Wagner, Lisa Brennan, Martha Barley, Joseanly Villegas, Nick Bertrams
Welcome Introductions
Call Meeting to Order
Katie Ayers welcomed everyone and started meeting at 7:03.
-Back-to-School social: If a parent hesitates about the cost, give them Words I Write and/or the Kindergarten Journal with a book mark and say, “Don’t worry about payment this evening. The bookmark explains next steps.”.
Bookmark:
This book is a gift from an anonymous donor who wishes your child much success in the 2025-2026 school year. There is no need for you to submit payment. (Translations in Arabic and Spanish)
New CLOVERS logo
Creative - Leaders - Open-minded - Versatile - Encouraging - Resilient
Thank you PTO for the student T-shirts, which will be available for distribution during Meet the Teacher and Curriculum Hour
President’s Report
Three Priorities for the PTO
1. Family Connection
Back to School Social – Kecia Cropper & Jessica Moore
Friendship Guide/One Form
Monster Mash – Maureen Breckner
Family Game Night
Donuts with Grownups – Nick Bertrams
Pancake Breakfast – Nick Bertrams
Spirit Wear – Craig Walter
Bricks
Cub Scout Liason – James Covey
2. Staff Support
Staff Appreciation – Amanda White and Daniela Gilliam
Teacher Liason – Lauren Jenson
3. Student Enrichment
Open Committee Positions
Have open positions for following committees:
- Friendship Guide/One Form
- Family Game Night
- Bricks (Has been filled by the Wakely's)
- School Supplies
- Enrichment Liason
- Grant Coordinator
Treasurer’s Report –
Ashley Walters presented the proposed 2025-2026 budget
Ashley Walters motions budget, Ariel Kaufman seconds the motion
Budget is approved
Approval of 2025-2026 Budget
Committee Reports
Back to School Social Kecia/Jessica
Snow cones ready to go, cost is $92.90
Cub scouts have a table, music will be provided, PTO has table with supplies, Aramark has table, Ariel Kaufman suggests to have a qr code at PTO table for the PTO FB page Ariel will be promoting the Mums sale during B2S
Friendship Guide/One Form – Katie
Friendship guide will be printed this year for all, Friendship Guide drawing contest will be sent home at beginning of year. One Form will be sent home at beginning of year and is also on PTO website.
Spirit Wear – Craig
Currently looking for a new supplier.
School Supplies – Katie
Delivered to school today, Katie Ayers will go to the school to help distribute the boxes to the correct classrooms this week.
Mums Sale – Ashley/Ariel
Sign up sheets, lollipops for the kiddos to get them excited to sell, drawings
for kids who are selling twice a week during th/e sale period
Monster Mash – Maureen
No update
Other Committee Reports
None
Old Business
No old business
New Business
Adjustment to Grant Deadlines, Katie Ayers proposes to change bylaws for Unbudgeted Items – regarding the PTO grant request form, current bylaw is the a grant application is due 3 weeks prior to board meeting, would like to update the grant request will be considered on a quarterly basis 9/30 12/30 and 3/30 would be new deadlines. This allows the board to have a better look holistically at grant requests and be able to give more consideration each request. Grants under $250 are still able to be approved by the PTO executive board without
Katie proposes
Kecia seconds
Proposal Passed
Dates to Remember
August
8/14 B2S Social
8/16 KG Playdate
8/18 Meet the Teacher 2:30-3:15
8/18 Curriculum Hour 3:15-4:00
September
9/5 One Forms Due
9/9 Next PTO Meeting
Adjourn Meeting
Motion to adjourn meeting at 8:12, meeting ended
Attendees:
Katie Ayers, Kecia Cropper, Ariel Kaufman, Katie Calhoun, Norberto Viamonte, Naresh Gorantla, Dean Anast, Lisa Marie Hoffman, Ashley Walter, Elizabeth Wagner, Lisa Brennan, Martha Barley, Joseanly Villegas, Nick Bertrams
Welcome Introductions
Call Meeting to Order
Katie Ayers welcomed everyone and started meeting at 7:03.
- Principals Report – Mrs. Barley Principal's Update
PAX Good Behavior Game
Harmonicas! Evidence based to be shown to rise above the noise and grab peoples attention.- Dr. Shatkin, M.D. (October 2024 Dublin Community Speaker and author of Born to Be Wild) stated PAX Good Behavior Game is the single most effective strategy to reduce mental health and behavioral risks for youth, adolescents and young adults
- Significant % paid for by Alcohol Drug Addition and Mental Health (ADAMH) of Ohio
- ALL staff attended training this summer
- Significant gain in instructional time (1 - 2 hours/day)
- ALL students (and staff) benefit with significant decrease in future high-risk behaviors
- Evidence-based…55+ years of longitudinal data proving its effectiveness
- PAX views behavior as a skillset - both for children to acquire and for adults to teach
- PAX = Peace * Productivity * Health * Happiness … in our learning spaces
- PAX = Peace (Latin)
- Cell Phones
State Law – cell phones are to be powered down and secured in backpacks curing the school day “Bell to Bell” - Staff will model new DCS Board Policy
“Wearables” are not included. However, please put your students’ devices in ‘school mode’
Students should not contact caregivers during the school day without knowledge of staff - Anonymous Donor
An OSE Family would like to cover the cost of school supplies; Words I Write; and the Kindergarten Journals for families in need.
-Back-to-School social: If a parent hesitates about the cost, give them Words I Write and/or the Kindergarten Journal with a book mark and say, “Don’t worry about payment this evening. The bookmark explains next steps.”.
Bookmark:
This book is a gift from an anonymous donor who wishes your child much success in the 2025-2026 school year. There is no need for you to submit payment. (Translations in Arabic and Spanish)
New CLOVERS logo
Creative - Leaders - Open-minded - Versatile - Encouraging - Resilient
Thank you PTO for the student T-shirts, which will be available for distribution during Meet the Teacher and Curriculum Hour
President’s Report
Three Priorities for the PTO
1. Family Connection
Back to School Social – Kecia Cropper & Jessica Moore
Friendship Guide/One Form
Monster Mash – Maureen Breckner
Family Game Night
Donuts with Grownups – Nick Bertrams
Pancake Breakfast – Nick Bertrams
Spirit Wear – Craig Walter
Bricks
Cub Scout Liason – James Covey
2. Staff Support
Staff Appreciation – Amanda White and Daniela Gilliam
Teacher Liason – Lauren Jenson
3. Student Enrichment
Open Committee Positions
Have open positions for following committees:
- Friendship Guide/One Form
- Family Game Night
- Bricks (Has been filled by the Wakely's)
- School Supplies
- Enrichment Liason
- Grant Coordinator
Treasurer’s Report –
Ashley Walters presented the proposed 2025-2026 budget
Ashley Walters motions budget, Ariel Kaufman seconds the motion
Budget is approved
Approval of 2025-2026 Budget
Committee Reports
Back to School Social Kecia/Jessica
Snow cones ready to go, cost is $92.90
Cub scouts have a table, music will be provided, PTO has table with supplies, Aramark has table, Ariel Kaufman suggests to have a qr code at PTO table for the PTO FB page Ariel will be promoting the Mums sale during B2S
Friendship Guide/One Form – Katie
Friendship guide will be printed this year for all, Friendship Guide drawing contest will be sent home at beginning of year. One Form will be sent home at beginning of year and is also on PTO website.
Spirit Wear – Craig
Currently looking for a new supplier.
School Supplies – Katie
Delivered to school today, Katie Ayers will go to the school to help distribute the boxes to the correct classrooms this week.
Mums Sale – Ashley/Ariel
Sign up sheets, lollipops for the kiddos to get them excited to sell, drawings
for kids who are selling twice a week during th/e sale period
Monster Mash – Maureen
No update
Other Committee Reports
None
Old Business
No old business
New Business
Adjustment to Grant Deadlines, Katie Ayers proposes to change bylaws for Unbudgeted Items – regarding the PTO grant request form, current bylaw is the a grant application is due 3 weeks prior to board meeting, would like to update the grant request will be considered on a quarterly basis 9/30 12/30 and 3/30 would be new deadlines. This allows the board to have a better look holistically at grant requests and be able to give more consideration each request. Grants under $250 are still able to be approved by the PTO executive board without
Katie proposes
Kecia seconds
Proposal Passed
Dates to Remember
August
8/14 B2S Social
8/16 KG Playdate
8/18 Meet the Teacher 2:30-3:15
8/18 Curriculum Hour 3:15-4:00
September
9/5 One Forms Due
9/9 Next PTO Meeting
Adjourn Meeting
Motion to adjourn meeting at 8:12, meeting ended
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