Olde Sawmill Elementary PTO Minutes: March 10, 2026
Attendees: Martha Barley, Nick Betrams, Todd Harris, Alexis Zehnder, Lauren
Jensen, Katie Ayers, Ashley Walter, Norberto Viamonte, Amy Kayatin, Kecia
Cropper
Call Meeting to Order– Katie Ayers at 7:03
Welcome, Introductions
Approval of Minutes –
Principal’s Report –
5th grade celebration date changed to Thursday May 28 th 2:00pm, attendance for th
graders on that Friday the last day of school is optional but welcome.
President’s Report –
26/27 Officer Elections Timeline – April is when potential for join, leave or continue
positions, voting for positions is in May
Executive Board 26/27 Planning Meeting
By-laws discussion – move to amend grant proposal requests to return to previous
years plans of voting for grants monthly rather than on a quarterly basis. Reasoning is
to remove the barrier of grant requests and to be more responsive to needs. Katie
motions, Nick seconds, by law is passed restoring the grant voting process to monthly.
APEX – report in committee reports
Treasurer's Report –
Expense Changes:
Kroger Gift Cards for Family in Need - $250
Family Game Night - $64.80 reimbursement
Staff Appreciation Conference Dinner - $378.55 and $330.80
5th Grade Committee Posters reimbursement to Apryl Ash $117.99
Teacher Funds Katherine Kiedaisch Poff $48.78
Teacher Funds Ben Ashwill $72.11
Family Game Night $423.59 Debit Card Pizza/Drinks
Revenue Changes:
Membership Class Funds - $50 (One Form)
Donation for Family in Need - $250 (See above expense)
Apex Fundraiser - $11,9814.12 ACH and $77 Cash
Kroger Rewards - $228.97
Family Game Night - $734
Grant Request:
Recess Equipment - $155.57 (invoice is for $320.61, however will use $165.04 left in
playground supplies line item – New soccer balls, basketballs, and 4 square balls
Ashley motion to approve, Martha seconds, motion passes
Third Grade Team - $301 (minimum) or $903 (whole third grade team) – supplemental
resources for literacy instruction educational materials. Martha and Nick propose using
Title Funds to support this request, as this aligns with the Title Fund usage, decision
was made to use Title Funds for this purchase.
Fridge and Ice Maker for Clinic -$388.75 ($291.56(ice maker) $97.19 (fridge)) Fridge
was needed to house a medication for a student that needs to be refrigerated. Ashley
motions to approve grant, Todd seconds, motion is approved.
Account Standing:
Savings Account $25,317.87
Checking Account - $24,729.66
Outstanding Checks – Family Game Night Reimbursement - $164.52
Outstanding Deposits – Apex Cash $77
Net Balance - $49,960.01
Room Party Funds
KG - $132.00
1st - $388.00
2nd - $430.00
3rd - $656.10
4th - $649.64
5th – 500.00
Committee Reports
Apex Glow Run Recap – Pretty fantastic all around. Teachers loved it kids loved it,
lessons for next year – better communication of prizes earned, better communication of
information that parent’s text out to potential supporters. $11,984.12 (budget was
$3,500) (+ $631 that is held for 30 days to cover any donations that don’t come through
this will be released after 30 days) was raised so far, report of $77 cash collected,
although no one is sure who collected that money – checking with the office to see if
they have seen it.
Game Night Recap – Lots of fun, ever kid won at least once! Miscommunication about
tables being set up, they were set up in cafeteria instead of gym. Less folks ordered
pizzas than in the past. Prizes were a big hit! Lots of prizes were donated.
Flower Sales – In progress
Teacher Appreciation – End of year teacher appreciation planning meeting tomorrow
evening, 3/10 @7pm.
Memorial Bricks – Katie and Jessica Wakely connected, still have some from last year.
Communication to come spring breakish time frame to parents to purchase. Reaching
out to Michael Gilliam to see about a company for printing on bricks.
School Supplies – Starting to pull together class lists from teachers
Other Committee Reports - None
Old Business – What kind of community events would people like to see next year?
Game night continuing, tailgating at a Scioto football game, movie night. Biggest
obstacle is always getting enough volunteers and organizing. Thought is in the fall is a
good time to capitalize on new year enthusiasm. Read Across America week could do a
book exchange, could do a write your own line story. Sports equipment sway –
beginning of sports season bring your items and exchange with others. Rent out
bowling alley. Rent out a roller rink. Gather for a hike, book a night hike.
New Business – Discussion of best way to communicate PTO news, in Olde Sawmill
weekly email, its own email, Facebook. More discussion to come.
Dates To Remember
March
3/4 -3/27 Spring Flower Sale
3/11 Teacher Appreciation Committee Meeting
3/19 – 5 th Grade Concert
3/30 – 4/3 Spring Break
April
4/6 Back to School
4/14 PTO Meeting 7pm, virtual
4/17 Family Breakfast 7:30-9am
4/26 No School
4/28 Flower Delivery
4/29 Kindergarten Information Night
Adjourn Meeting – 8:07
Attendees: Martha Barley, Nick Betrams, Todd Harris, Alexis Zehnder, Lauren
Jensen, Katie Ayers, Ashley Walter, Norberto Viamonte, Amy Kayatin, Kecia
Cropper
Call Meeting to Order– Katie Ayers at 7:03
Welcome, Introductions
Approval of Minutes –
Principal’s Report –
5th grade celebration date changed to Thursday May 28 th 2:00pm, attendance for th
graders on that Friday the last day of school is optional but welcome.
President’s Report –
26/27 Officer Elections Timeline – April is when potential for join, leave or continue
positions, voting for positions is in May
Executive Board 26/27 Planning Meeting
By-laws discussion – move to amend grant proposal requests to return to previous
years plans of voting for grants monthly rather than on a quarterly basis. Reasoning is
to remove the barrier of grant requests and to be more responsive to needs. Katie
motions, Nick seconds, by law is passed restoring the grant voting process to monthly.
APEX – report in committee reports
Treasurer's Report –
Expense Changes:
Kroger Gift Cards for Family in Need - $250
Family Game Night - $64.80 reimbursement
Staff Appreciation Conference Dinner - $378.55 and $330.80
5th Grade Committee Posters reimbursement to Apryl Ash $117.99
Teacher Funds Katherine Kiedaisch Poff $48.78
Teacher Funds Ben Ashwill $72.11
Family Game Night $423.59 Debit Card Pizza/Drinks
Revenue Changes:
Membership Class Funds - $50 (One Form)
Donation for Family in Need - $250 (See above expense)
Apex Fundraiser - $11,9814.12 ACH and $77 Cash
Kroger Rewards - $228.97
Family Game Night - $734
Grant Request:
Recess Equipment - $155.57 (invoice is for $320.61, however will use $165.04 left in
playground supplies line item – New soccer balls, basketballs, and 4 square balls
Ashley motion to approve, Martha seconds, motion passes
Third Grade Team - $301 (minimum) or $903 (whole third grade team) – supplemental
resources for literacy instruction educational materials. Martha and Nick propose using
Title Funds to support this request, as this aligns with the Title Fund usage, decision
was made to use Title Funds for this purchase.
Fridge and Ice Maker for Clinic -$388.75 ($291.56(ice maker) $97.19 (fridge)) Fridge
was needed to house a medication for a student that needs to be refrigerated. Ashley
motions to approve grant, Todd seconds, motion is approved.
Account Standing:
Savings Account $25,317.87
Checking Account - $24,729.66
Outstanding Checks – Family Game Night Reimbursement - $164.52
Outstanding Deposits – Apex Cash $77
Net Balance - $49,960.01
Room Party Funds
KG - $132.00
1st - $388.00
2nd - $430.00
3rd - $656.10
4th - $649.64
5th – 500.00
Committee Reports
Apex Glow Run Recap – Pretty fantastic all around. Teachers loved it kids loved it,
lessons for next year – better communication of prizes earned, better communication of
information that parent’s text out to potential supporters. $11,984.12 (budget was
$3,500) (+ $631 that is held for 30 days to cover any donations that don’t come through
this will be released after 30 days) was raised so far, report of $77 cash collected,
although no one is sure who collected that money – checking with the office to see if
they have seen it.
Game Night Recap – Lots of fun, ever kid won at least once! Miscommunication about
tables being set up, they were set up in cafeteria instead of gym. Less folks ordered
pizzas than in the past. Prizes were a big hit! Lots of prizes were donated.
Flower Sales – In progress
Teacher Appreciation – End of year teacher appreciation planning meeting tomorrow
evening, 3/10 @7pm.
Memorial Bricks – Katie and Jessica Wakely connected, still have some from last year.
Communication to come spring breakish time frame to parents to purchase. Reaching
out to Michael Gilliam to see about a company for printing on bricks.
School Supplies – Starting to pull together class lists from teachers
Other Committee Reports - None
Old Business – What kind of community events would people like to see next year?
Game night continuing, tailgating at a Scioto football game, movie night. Biggest
obstacle is always getting enough volunteers and organizing. Thought is in the fall is a
good time to capitalize on new year enthusiasm. Read Across America week could do a
book exchange, could do a write your own line story. Sports equipment sway –
beginning of sports season bring your items and exchange with others. Rent out
bowling alley. Rent out a roller rink. Gather for a hike, book a night hike.
New Business – Discussion of best way to communicate PTO news, in Olde Sawmill
weekly email, its own email, Facebook. More discussion to come.
Dates To Remember
March
3/4 -3/27 Spring Flower Sale
3/11 Teacher Appreciation Committee Meeting
3/19 – 5 th Grade Concert
3/30 – 4/3 Spring Break
April
4/6 Back to School
4/14 PTO Meeting 7pm, virtual
4/17 Family Breakfast 7:30-9am
4/26 No School
4/28 Flower Delivery
4/29 Kindergarten Information Night
Adjourn Meeting – 8:07
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