Olde Sawmill Elementary PTO Minutes: December 9, 2025
Attendees: Martha Barley, Todd Harris, Katie Ayers, Katie Calhoun, Ashley Walter, Nick Bertrams, Norberto Viamonte
Call Meeting to Order– Katie Ayers at 7:02
Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report –
Upcoming Progress Reports
Caregiver Communication – explains how to access report, and what the remarks mean, and progress with new ELA material
Visible in Infinite Campus on January 10, 2026
Classroom Party Announcement
Volunteers to Commons at 3:30pm – Hard to hear around dismissal time, so new system is for all volunteers to come to commons at 3:30 to have a bit more calm surrounding dismissal time.
Title 1 Compact was distributed to community, feedback welcome at Jan. 13 PTO meeting
APEX Fundraiser Update
Will need to have parent volunteers for the Glow run event, this will be a day time event in February. Requesting
President’s Report –
Donation drive is going great! 57.8 lbs 1st week, 2nd run 173.5 totaling 231.3! Last delivery will be this Friday 12.12.25.
Ashley and Katie A. attended Nov. PTO meeting. Middle school programs pathways recently approved.
APEX – Character development and leadership skills, they will have a pep rally and work with kids in each classroom and will be a fundraiser that cumulates as a Glow party with DJ on Feb. 5th and Feb. 6th. You can give a flat donation or a per lap donation, kids will run laps and you can donate per lap. Donations are all electronic, communication will be coming from APEX. APEX has asked for parent volunteers to help clock the laps. Max is 42 laps.
Next round of grant requests will be discussed in January. No requests have come through so far.
A parent inquired about the possibility of providing childcare during Parent-Teacher Conferences, noting that it could help more parents attend in-person meetings. Mrs. Barley explained that staffing limitations make it difficult to offer childcare; however, virtual conference options are available for all parents.
Treasurer's Report
Expenses
Savings Account: $25,317.25
Checking Account: $13,259.66
Outstanding Checks:0
Outstanding Deposits:0
Net Balance: $38,576.91
Room Party Funds
KG- $120
1st - $252
2nd- $425
3rd – 656.10
4th - $634.64
5th- $469.97
Committee Reports
Spirit Wear Sale – No update from the company yet
Flowers – Waiting on start date from Fortmeyers
Game Night – 1st week of March, Davis is reserved, Signup genius to come for volunteers
Old Business – None
New Business - None
Dates To Remember
December 19 Winter Parties
December 22- Jan 2 Winter Break
Jan 23 Donuts with Grown Ups
Jan 26 - Feb 6 APEX Fundraiser
Feb 19 & 28 Winter Conferences
Feb 20-27 Scholastic Book Fair
Adjourn Meeting – 7:38
Attendees: Martha Barley, Todd Harris, Katie Ayers, Katie Calhoun, Ashley Walter, Nick Bertrams, Norberto Viamonte
Call Meeting to Order– Katie Ayers at 7:02
Welcome, Introductions
Approval of Minutes - Approved
Principal’s Report –
Upcoming Progress Reports
Caregiver Communication – explains how to access report, and what the remarks mean, and progress with new ELA material
Visible in Infinite Campus on January 10, 2026
Classroom Party Announcement
Volunteers to Commons at 3:30pm – Hard to hear around dismissal time, so new system is for all volunteers to come to commons at 3:30 to have a bit more calm surrounding dismissal time.
Title 1 Compact was distributed to community, feedback welcome at Jan. 13 PTO meeting
APEX Fundraiser Update
Will need to have parent volunteers for the Glow run event, this will be a day time event in February. Requesting
President’s Report –
Donation drive is going great! 57.8 lbs 1st week, 2nd run 173.5 totaling 231.3! Last delivery will be this Friday 12.12.25.
Ashley and Katie A. attended Nov. PTO meeting. Middle school programs pathways recently approved.
APEX – Character development and leadership skills, they will have a pep rally and work with kids in each classroom and will be a fundraiser that cumulates as a Glow party with DJ on Feb. 5th and Feb. 6th. You can give a flat donation or a per lap donation, kids will run laps and you can donate per lap. Donations are all electronic, communication will be coming from APEX. APEX has asked for parent volunteers to help clock the laps. Max is 42 laps.
Next round of grant requests will be discussed in January. No requests have come through so far.
A parent inquired about the possibility of providing childcare during Parent-Teacher Conferences, noting that it could help more parents attend in-person meetings. Mrs. Barley explained that staffing limitations make it difficult to offer childcare; however, virtual conference options are available for all parents.
Treasurer's Report
Expenses
- Teacher reimbursement - $100
- Principal donations, and gift cards for families in need -$807.68
- Food Pantry Donation $50
- Kroger $234.53
Savings Account: $25,317.25
Checking Account: $13,259.66
Outstanding Checks:0
Outstanding Deposits:0
Net Balance: $38,576.91
Room Party Funds
KG- $120
1st - $252
2nd- $425
3rd – 656.10
4th - $634.64
5th- $469.97
Committee Reports
Spirit Wear Sale – No update from the company yet
Flowers – Waiting on start date from Fortmeyers
Game Night – 1st week of March, Davis is reserved, Signup genius to come for volunteers
Old Business – None
New Business - None
Dates To Remember
December 19 Winter Parties
December 22- Jan 2 Winter Break
Jan 23 Donuts with Grown Ups
Jan 26 - Feb 6 APEX Fundraiser
Feb 19 & 28 Winter Conferences
Feb 20-27 Scholastic Book Fair
Adjourn Meeting – 7:38
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