August 2023 Meeting Minutes

Olde Sawmill Elementary
PTO Minutes: August 22th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the August 2023, 2023 PTO Meeting.
Ben Opperman called the August 2023 OSE PTO meeting to order at 7:05 PM.
Attendance

• Ben Opperman, Mike Castro, Ashley Oliver, Jill Opperman, Kecia Cropper, Senthil Kumal, Jessica Moore, Sussana Scirto, Ariel Kuruk  , Ashley Walter, Michelle Bartosiewicz, Tricia Hoffman, Nick Bertrams, Ashley Oliver, Perry Jenkins

Introductions

• Attendance/Welcome
• Approval of minutes from previous minutes

Principal’s Report:

• School Supply Kits
  • Essential supplies were purchased through the building budget
  • Update on estimated delivery date (Early September)

 

• PTO Storage
  • We need to consolidate

 

• In Person Curriculum Night
  • Thursday, August 31
  • 6:00 - 6:45 Grades 3 - 5
  • 7:00 - 7:45 Grades K -2

 

• Upcoming dates:            
  • Labor Day: September 4th, No School
  • Patriot Day: September 11th, OSE students will lead the pledge at the BOE meeting
  • Spirit Wear: due September 1st
  • Mum Sale
    • Flyers go home on August 29th
    • Cash orders due September 9th
    • Online orders due September 12th
    • delivery on September 21st

 
 
 
 
 
Presidents Report:

• Vice Principal Open

Treasurer Report:
Approval of 2023-2024 Budget 
 
Revenue Changes
We looked at several of our line items from last year that didn't make their total projected numbers and adjusted accordingly: Flower Sales, Restaurant Night, Celebration of Clovers, Kroger's Rewards, Membership Drive.
We have lost the following items as revenue: Holiday Shop, Amazon Smiles, We will be leaving Amazon Smiles listed as there may be one more deposit that we have not received yet.
Added to Revenue: Family Game Night, Columbus Blue Jacket Ticket Sales, and split School Store & School Supply into 2-line items.
 
Since we went from $24,250 in projected revenue from last year's budget to $18,850 we had to make the following adjustments for the Expenses.
 
Expense Changes
- Removed Enrichment program of $3000.00 and Bloomz Platform, Family Game Night (was moved to revenue)
- Lowered the following line items: Recognition, Principals Funds, Office Supplies, Shared Concessions
- Green Folders - cost has went up so we raised it to $600.00
 
Motion to approve

• Jessica Moore made motion to approve
• Mike Castro 2nd
• Motion Passed by all in attendance

 
TREASURER'S REPORT - August 2023
 
Expense Changes:
- Office Supplies - purchased 2 new cash boxes that have combo locks since the ones being used in past years were broken or missing keys.
- Shared Concessions - budget meeting meal cost.
- Back to School Social - replenished supplies
- Staff Appreciation - Welcome back meal for teachers and staff
- Green Folders - have been purchased and passed out
 
Revenue Changes:
- Restaurant Night - Check for $32.39 from Swenson's
- School Store - bought some deals to restock supplies
- School Supply Sale - paid for Kg journals $415.46 order and had a deposit of $375.00 for Words I Use, Planners, and Kg journal sales.
 
Account Standing
 
Savings Account - $25,311.34
Checking Account - $23,384.11
Outstanding Checks - $0
Net Balance - $48,695.45
 
 
Room Party Funds:
Kg- $0
1st- $115.06
2nd- $258.66
3rd- $404.00
4th- $411.64
5th- $764.51
 
New Business:
 
Grant Approval/Payments

• Grant Request:

Nick Bertrams (Assistant Principal) - 2 Soccer Goals with Nets - for kids to use at recess instead of orange cones as goals, asking $460. Will be taken in and stored in the building at night to prevent theft or damage. May need net replacement as ongoing cost for future years.
 
Motion to approve

• Jill Opperman made motion to approve
• Kecia Cropper 2nd
• Motion Passed by all in attendance

 
Old Business: None
 
Restaurant Night – Amy Thompson

• scheduled 9/13 with Noodles & Co in Powell!

 
Blue Jackets Nights-Kecia Cropper

• We will have the preseason fundraiser like last year and also offer for regular games. These are offered at a discount price than Ticketmaster and we will receive $10 back for every ticket. Sold for both preseason and regular season games!

 
New Event - Action

• Will start looking for items from companies to donate along with families

 
5th Grade Meeting

• September 13th Library

 
 
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:02 pm
  • Mike Castro seconded the motion
• Vote passed by all in attendance
  • At 8:09 PM meeting was adjourned