Olde Sawmill Elementary
PTO Minutes: May 9th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the May 2023, 2023 PTO Meeting.
Ben Opperman called the May 2023 OSE PTO meeting to order at 7:02 PM.
Attendance
Ben Opperman, Mike Castro, Ashley Oliver, Mike Gilliam, Jennifer Reardon, Syed Abbas, Anam
Fatima
Meeting Minutes Approval:
Approval of April 2023 minutes
No edits or revisions suggested
Motion approved no objections or abstentions
Principal’s Report:
○ Penny Harvest- Update from Mrs. Williams
“We had an AMAZING field trip where students presented our service-learning project,
created homeless kits, and accepted the Lincoln Leadership Award, as well as an award
for Olde Sawmill's participation in service learning for the past 10 years. I am SO proud
of our student leaders!”
○ Staff Appreciation Week- thank you so much for all that you have already done to help
recognize and celebrate our amazing OSE staff!
○ Dodgeball Tournament
As you arrive at the Dodgeball Tournament, please consider bringing an item or two from
the list of most needed items below.
Essentials:
• Individual Toothbrushes
• Feminine Pads
• Diapers (Larger Sizes)/Baby Wipes
• Laundry Detergent
• Deodorant, Shampoo
• Plastic Grocery Bags
Food:
• Condensed Soup
• Oatmeal Packets
2
• Canned Fruit
• Peanut Butter (regular size)
• Pancake Syrup
• Mac & Cheese
—-----------------------------------------------------------------------------
● Upcoming dates:
○ May 12 OSE Field Day
○ May 12 District Dodgeball Tournament (6:00-10:00 pm) @ Coffman HS
○ May 25 Kindergarten Last Day of School
○ May 26 Last Day of School (½ day)
○ Elementary School Dismissal is 12:25
○ There will be no Kindergarten or ELI that day.
○ Lunch is served according to an individual building’s schedule.
○ The only lunch option is grab and go, students will not eat at school
Presidents Report:
Open Committee chairs for next year
Family Breakfast next year to include in budget
Treasurer Report: (Activity from Nov & Dec)
Expense Changes:
- Reimbursements for teacher funds.
- Receipts entered for Staff Appreciation
- Shared Concessions for paper plates and other items needed for Family Breakfast and Kg
Musical
-Family Breakfast came in just under budget at $472.29
- Field Day we have paid for the inflatables, water, cups, fun pops, and games. We have spent
$2,286.56.
- 5th grade memory books have been paid for at $525.00
- Our website domain has been renewed for $19.9
Revenue Changes:
- Spring flowers $4,145.00 has been deposited and the final receipts for prizes entered (Except
for the Pizza Party)
- Rewards from Amazon Smiles deposited $27.10
- School Store deposits totaling $470.40
Grant Approval/Payments
- Cub Scouts - no receipts have been submitted yet.
- Multicultural - no receipts have been submitted yet.
2
- Spirit Wear - $400 toward purchasing the sweatpants
- Staff Appreciation - has a remainder of $22.77
- Teacher Appreciation - no receipts have been submitted yet.
Balances:
Savings Account - $25,310.70
Checking Account - $31,041.65
Outstanding Checks - $2725.00
Net Balance - $59,077.35
*Disclaimer next year budget need to find support to staff the large revenue generation events (Flower
Sales)
Room Party Funds:
Kg- $115.06
1st- $258.66
2nd- $404.00
3rd- $411.64
4th- $661.82
5th- $(-1.04)
Old Business: None
New Business:
Vote on 2023-2024 PTO Officers
o Ben Opperman: President
o Mike Castro: Secretary
o Ashley Oliver: Treasurer
o Open: Vice President
Jennifer Reardon motioned to put members to a vote
Motion 2 nd by Ashley Oliver
Motion passed by all those in attendance
New Grant –
o Rhonda Hanks is requesting a grant for a total of $500 to be able to buy school supplies for
students who are unable to purchase them. She is in need all year long.
o Discussed the timing inside this fiscal year would not be able to spend. Suggested to re-
purpose at start of next year. Also purposed school drive or
o Motion by Ashley Oliver to deny grant request
o Motion 2 nd by Jennifer Reardon
o Called to vote, and passed by all in attendance
Shed Repairs
o Shed is in poor condition, Martha made a motion to approve $500 for shed repairs
Motion 2 nd by Mike Castro
Motion approved no objections or abstentions
Updates:
School Store – Ashley Oliver
Had last school store today
Bricks – Michael Gilliam
Received one Brick order so far
2
Investigating the minimum order amount
Brick orders due Friday
Cub Scouts – Michael Gilliam
Finishing up year, last Saturday had our campout
This Thursday final pack meeting where scouts will earn badge ranks
Will have rocket launch as a recruiting event
Teacher Appreciation – Daniela Gilliam
Wanted to do a cookout, and the grill was in bad shape
The grill has been refurbished and will fire up and cook for the staff
Meeting Adjournment
Jennifer Reardon moved to adjourn the meeting 8:02 pm
o Ben Opperman seconded the motion
Vote passed by all in attendance
At 8:03 PM meeting was adjourned
PTO Minutes: May 9th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the May 2023, 2023 PTO Meeting.
Ben Opperman called the May 2023 OSE PTO meeting to order at 7:02 PM.
Attendance
Ben Opperman, Mike Castro, Ashley Oliver, Mike Gilliam, Jennifer Reardon, Syed Abbas, Anam
Fatima
Meeting Minutes Approval:
Approval of April 2023 minutes
No edits or revisions suggested
Motion approved no objections or abstentions
Principal’s Report:
○ Penny Harvest- Update from Mrs. Williams
“We had an AMAZING field trip where students presented our service-learning project,
created homeless kits, and accepted the Lincoln Leadership Award, as well as an award
for Olde Sawmill's participation in service learning for the past 10 years. I am SO proud
of our student leaders!”
○ Staff Appreciation Week- thank you so much for all that you have already done to help
recognize and celebrate our amazing OSE staff!
○ Dodgeball Tournament
As you arrive at the Dodgeball Tournament, please consider bringing an item or two from
the list of most needed items below.
Essentials:
• Individual Toothbrushes
• Feminine Pads
• Diapers (Larger Sizes)/Baby Wipes
• Laundry Detergent
• Deodorant, Shampoo
• Plastic Grocery Bags
Food:
• Condensed Soup
• Oatmeal Packets
2
• Canned Fruit
• Peanut Butter (regular size)
• Pancake Syrup
• Mac & Cheese
—-----------------------------------------------------------------------------
● Upcoming dates:
○ May 12 OSE Field Day
○ May 12 District Dodgeball Tournament (6:00-10:00 pm) @ Coffman HS
○ May 25 Kindergarten Last Day of School
○ May 26 Last Day of School (½ day)
○ Elementary School Dismissal is 12:25
○ There will be no Kindergarten or ELI that day.
○ Lunch is served according to an individual building’s schedule.
○ The only lunch option is grab and go, students will not eat at school
Presidents Report:
Open Committee chairs for next year
Family Breakfast next year to include in budget
Treasurer Report: (Activity from Nov & Dec)
Expense Changes:
- Reimbursements for teacher funds.
- Receipts entered for Staff Appreciation
- Shared Concessions for paper plates and other items needed for Family Breakfast and Kg
Musical
-Family Breakfast came in just under budget at $472.29
- Field Day we have paid for the inflatables, water, cups, fun pops, and games. We have spent
$2,286.56.
- 5th grade memory books have been paid for at $525.00
- Our website domain has been renewed for $19.9
Revenue Changes:
- Spring flowers $4,145.00 has been deposited and the final receipts for prizes entered (Except
for the Pizza Party)
- Rewards from Amazon Smiles deposited $27.10
- School Store deposits totaling $470.40
Grant Approval/Payments
- Cub Scouts - no receipts have been submitted yet.
- Multicultural - no receipts have been submitted yet.
2
- Spirit Wear - $400 toward purchasing the sweatpants
- Staff Appreciation - has a remainder of $22.77
- Teacher Appreciation - no receipts have been submitted yet.
Balances:
Savings Account - $25,310.70
Checking Account - $31,041.65
Outstanding Checks - $2725.00
Net Balance - $59,077.35
*Disclaimer next year budget need to find support to staff the large revenue generation events (Flower
Sales)
Room Party Funds:
Kg- $115.06
1st- $258.66
2nd- $404.00
3rd- $411.64
4th- $661.82
5th- $(-1.04)
Old Business: None
New Business:
Vote on 2023-2024 PTO Officers
o Ben Opperman: President
o Mike Castro: Secretary
o Ashley Oliver: Treasurer
o Open: Vice President
Jennifer Reardon motioned to put members to a vote
Motion 2 nd by Ashley Oliver
Motion passed by all those in attendance
New Grant –
o Rhonda Hanks is requesting a grant for a total of $500 to be able to buy school supplies for
students who are unable to purchase them. She is in need all year long.
o Discussed the timing inside this fiscal year would not be able to spend. Suggested to re-
purpose at start of next year. Also purposed school drive or
o Motion by Ashley Oliver to deny grant request
o Motion 2 nd by Jennifer Reardon
o Called to vote, and passed by all in attendance
Shed Repairs
o Shed is in poor condition, Martha made a motion to approve $500 for shed repairs
Motion 2 nd by Mike Castro
Motion approved no objections or abstentions
Updates:
School Store – Ashley Oliver
Had last school store today
Bricks – Michael Gilliam
Received one Brick order so far
2
Investigating the minimum order amount
Brick orders due Friday
Cub Scouts – Michael Gilliam
Finishing up year, last Saturday had our campout
This Thursday final pack meeting where scouts will earn badge ranks
Will have rocket launch as a recruiting event
Teacher Appreciation – Daniela Gilliam
Wanted to do a cookout, and the grill was in bad shape
The grill has been refurbished and will fire up and cook for the staff
Meeting Adjournment
Jennifer Reardon moved to adjourn the meeting 8:02 pm
o Ben Opperman seconded the motion
Vote passed by all in attendance
At 8:03 PM meeting was adjourned
