Olde Sawmill Elementary
PTO Minutes-November 15th, 2022
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the November 15th, 2022 PTO Meeting.
Ben Opperman called the November 2022 OSE PTO meeting to order at 7:06 PM.
Attendance

• Ben Opperman, Jill Opperman, Jenny Reardon, Kecia Cropper, Tricia Hoffman, Ashley Oliver, Michelle Bartosiewizc, Mike Castro

Principal’s Report:

• Shoe drive going well, end date is 12/1 (collecting through holiday break)
• Bloomz: Working through challenges with the software

Presidents Report:

• Still have an open position for VP, see Ben Opperman if interested

Meeting Minutes Approval:

• Approval of October 2022 minutes
• No edits or revisions suggested
• Motion made by Ashley Oliver for approval of minutes with amendment of school spirit name change
• 2nd by Jenny Reardon
• Motion approved no objections or abstentions

PTO Presidents Meeting:

• Reviewed the culture playbook
• Rebrand of the website
• New strategic plan
• Considering full day kindergarten
• No grants for technology/notebooks
• No meeting in December

Treasurer Report:
Expense Changes:

• Kg Shirts have been ordered and paid $250 for them, they will be going home this week.
• Reimbursements for Room parents for Harvest Parties.
• Staff Appreciation receipts for conference dinners have been entered.

Revenue Changes:

• Holiday Shop - more great deals
• Monster Mash - total profit of $2164.89
• Restaurant Night - check from City BBQ for $181.81
• School Store/Supply Sale - deposited a check from school kits sale for $526.51 also had a few deposits but bought stuff to restock.
• Tailgate - expenses were $1.44 over budget

 
Grant Approval/Payments

• 5th grade field trip was paid for $396.00
• Executive Board approved a grant for $200 to buy more inflatables and a new fog machine for next yrs monster mash.  Total charges came up to $189.17

Account Info

• Savings Account - $25,309.45
• Checking Account - $27,617.65
• Outstanding Checks - $40.53
• Net Balance - $52,648.47

Room Party Funds:

• Kg- $115.06
• 1st- $255.63
• 2nd- $339.00
• 3rd- $411.64
• 4th- $578.69
• 5th- $1127.63

Taxes: 
Using 990 card for taxes this year
Old Business: None
New Business:

• Family Game Night Grant: Looking to purchase a vinyl board, some options discussed for display option (document camera with compatible app).  
  • Decided to table the topic until we can pursue other electronic options
• Staff Appreciation Gift:  
  • RTIC Tumblers custom engraved $1,500 for hot chocolate bar
  • Trisha made a motion to give a grant in the value of $1,500 for staff appreciation
  • Mike Castro 2nd the motion

Updates:

• Spirit Wear: Staff jackets there are some issues with back ordered jackets, will be issuing a check back to staff members
• Restaurant Week: December Romeos, Chipotle in January
• Rewards: None
• Holiday Shop: December 1st envelopes home to each student, Event will be 12/7 & 12/8 6-7:30 pm.  Will need help to setup Tuesday 6th starting at 4 all the way until close on Thursday night.  Need to email Becky with what we need in the FMX request
• School Supply: None
• School Store: Store is on track to hit budget and purchased items for throughout the year
• Bricks:
• Membership/Friendship Guide: Working on putting them together and bound, suggest having a digital guide
• Shoe Drive:  Going well have about 20 full bags of shoes so for.  The goal is to have 100 bags total.  Will post about the thanksgiving gather to get shoes from family/friends
• Columbus Blue Jackets: Looking at 3-4 games for blue jackets games.  Will be sending some dates out soon for families to consider
• Spirit Week: None
• Room Parents: Next party is the winter party on December 16th.  Tricia will check in with room parents after thanksgiving
• Cub Scouts: None
• Tailgate @ Scioto: Event was a success, 40 people showed up.  Everyone had a great time.  Meet the budget approximately
• Teacher Appreciation: None
• Family Game Night: Discussed in Grant section
• Monster Mash: Great event, had to call an audible on planned DJ.  Requested a grant for inflatables and fog machines.  Inflatable is an 8-foot arch.  The 6-foot pumpkin was replaced.   
• Clover Run: Ben would like to start a committee to plan this event

 
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:29 pm
  • Mike Castro seconded the motion
• Vote passed by all in attendance
• At 8:29 PM meeting was adjourned

Olde Sawmill Elementary
PTO Minutes-October 11th 2022
Welcome
Ben Opperman welcomed everyone to the October 11, 2022.  PTO Meeting and called the meeting to order at 7:08 PM.
Attendance:
o   Mike Castro, Brittany Saffell, Jennifer Reardon, Trisha Hoffman, Ben Opperman, Kecia Cropper, Ashley Oliver
PRINCIPAL’S REPORT   
·      Blood Drive 
o   Red Cross Goal: 32 units
o   Donation: 30 units
o   Thank you, Christina Goodwin, who served as PTO Liaison for the Drive
·      District Culture Playbook
o   Behaviors, Values, and Outcomes described: 
o   <R factor training happening with staff members>
·      Staff appreciates the food recently from PTO


PRESIDENT’S REPORT:
·      Still have open VP position
·      Updating OSEPTO.com
TREASURER’S REPORT:
Budget Report
●      Expense Changes:
o   Office Supplies and Shared Concessions - supplies and materials for filing and for friendship guide supplies
o   Teacher funds - I had a few teacher reimbursements
●      Revenue Changes:
o   Mum Sale -received check from Foertmeyer & Sons for sales total profit after all prizes were purchased $4,886.83
o   Restaurant Night - 2 checks came in so deposited 152.25
o   Holiday Shop - found a few more deals
o   Spirit Wear - we collected $400 for Staff jackets so that will be going out as soon as we get the invoice
o   School Store - made our 1st deposit of $168.05
●      Bank Account:
o   Savings Account - $25,309.23
o   Checking Account - $27,298.71
o   Outstanding Checks - $0
o   Net Balance - $52,607.94
o   Room Party Funds:
▪       Kg- $125.00
▪       1st- $267.28
▪       2nd- $294.00
▪       3rd- $411.64
▪       4th- $670.49
▪       5th- $1127.63
OLD BUSINESS
·      None
NEW BUSINESS
·      Fundraising
o   Bricks - Mike Gilliam
§  Bricks: no update... trying to find a good weekend to install current bricks
o   Holiday Shop - Kecia Cropper 
§  Added items to the holiday shop targeted for men
§  Shoe Drive update, box put out for donations
§  Blue Jackets received check for preseason game
o   Monster Mash – 
§  Mirsada Tinjak, Nikki Niday, Aubrey Agnew, and I have been hard at work with Monster Mash planning
§  Flyers should have gone home today with information on purchasing wristbands ahead of time for express entry
§  Our Sign Up Genius for volunteers and the bake sale is getting final edits and will be published tomorrow in the PTO Facebook Group along with being sent to Mrs. Barley to be distributed
§  We hit a snag with the DJ but working through it and hope he will be good to go
§  All our inflatables are still in working order but I still need to test out the fog machine
§  We want to decorate the front patio area with a spooky trail (fog machine, music, lights, decorations, etc.) so if anyone has lights and decorations we can borrow for a few hours Friday night, please let me know
§  If anyone has any other questions please feel free to reach out!
o   Mums/Spring Flower Sales - Mums:
§  We sold 1,124 items for a profit of $5,416.50. Only one item was reported damaged and it has been replaced.
o   Restaurant Nights – 
§  In addition to the Menchie’s Restaurant night update, we wanted to remind everyone we have a restaurant night upcoming on Oct 20th at City BBQ from 11 am - 9 pm. It’s the same night as teacher appreciation night and we plan to order items for the teachers. We have to spend $500 that day in order for the restaurant to donate 20% so we need everyone to participate who is able!

• Here is what we made from Menchies restaurant night.  20% of sale came to $44.13, and I contributed extra $10.00.  So, I put a check for $54.14 in the mail. 

o   School Supply/School Store - Ashley Oliver
§  Just started school store
§  Will be open up until the Holiday Shop (1st week of December)
§  Having two volunteers work the store
o   Spirit Wear - Christina Goodwin
§  Spiritwear was distributed to students. Looking forward to doing an art contest for the winter sale.
§  If you have not received your items please reach out to your teacher
·      Social
o   Cub Scout Liaison – Mike Gilliam
§  Cub Scouts: popcorn fundraiser is winding down with over $20k in sales so far (our pack gets about 30% of that and we pay the scouts dues with it). We have our annual rain gutter regatta on Thursday and our fall family camp out on Saturday.
o   Spirit Week – Jill Opperman
§  On-going this week
o   Friendship/Membership - 
§  We should be printing and distributing the guides next week
o   Room Parent Coordinators - 
§  Each class now has a Room Parent volunteer, many classes have two or even three co-room parents. The first class party is the Harvest Party on 10/28 and the room parents have all started planning. Some grades are working together to plan the activities and some are doing their own separate things. I’m keeping in touch and helping as needed but everyone seems to be on the right track.
§  Next on my list is sending a Teacher’s Favorite Things questionnaire to each teacher. This is helpful for the Room Parent to pass out to the class when it comes time for holiday gifts, etc.
o   Teacher Appreciation 
§  No Update
o   Tailgate at Scioto -
§  communication has gone out, but very low response rate to the sign-up so far, so it might be low turnout. 
o   Family Game Night
§  Calendared for 2/10, 6:30pm at Davis.  I need to see what supplies we have from last year (bingo cards, number board, pencils, prizes, etc).
§  Outstanding questions:
§  1. Will this be a free event again? (Yes)
§  2. Can we do food this year? (Yes)
§  3. Getting more prizes (donations?) (Yes)
§  4. Can we mix in some non-Bingo games (Yes)
 
DATES TO REMEMBER
·      October 10-18 Follett Book Fair
·      October 12&20 Fall Parent Teacher Conferences 
·      October 14 No School
·      October 14 Scioto Football Tailgate
·      October 17 Yearbook Cover Art Contest Ends
·      October 20 City BBQ Fundraiser (Staff appreciation meals 4-8p)
·      October 28 Classroom Harvest Parties
·      October 28 Monster Mash
·      November 2 Picture Makeups
·      November 8 Election Day-No School
·      November 14-18 DSA Food and Toy Drive
·      November 15 PTO meeting 7 pm
·      November 23-25 Thanksgiving Break -No School
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 7:49 pm
  • Trisha Hoffman seconded the motion
• Vote passed by all in attendance
  • At 7:50 PM meeting was adjourned

Please take a few minutes to review the meeting minutes from April. We will be approving them at this meeting.

Please Note: Meeting minutes will not be approved until our May meeting.If you have any questions or see anything that needs edited, please email Mike at OSEPTOclovers@gmail.com and put Meeting Minutes in the subject line.

Please take a few minutes to review the meeting minutes from March. We will be approving them at this meeting.

Please Note: Meeting minutes will not be approved until our April meeting.If you have any questions or see anything that needs edited, please email Mike at OSEPTOclovers@gmail.com and put Meeting Minutes in the subject line.

Please take a few minutes to review the meeting minutes from February. We will be approving them at this meeting.

Please Note: Meeting minutes will not be approved until our March meeting.If you have any questions or see anything that needs edited, please email Mike at OSEPTOclovers@gmail.com and put Meeting Minutes in the subject line.

Please take a few minutes to review the meeting minutes from October and the January Committee Reports. We will be approving them at this meeting.