​Olde Sawmill Elementary
PTO Minutes: September 12th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the September 12th, 2023 PTO Meeting.
Ben Opperman called the September 2023 OSE PTO meeting to order at 7:05 PM.
Attendance

• Mike Castro, Kecia Cropper, Jessica Moore, Ben Opperman, Jill Opperman, Ashley Oliver, Sanae Khelladi, Mike Gillam, Ashley Walter, Tricia Hoffman, Michelle Bartosiewicz, Perry Jenkins, Martha Barley

Meeting Minutes Approval:

• Approval of August 2023 minutes
• No edits or revisions suggested
• Motion made by Mike Castro for approval of minutes
• 2nd by Jill Opperman
• Motion approved no objections or abstentions

Principal’s Report:

• School Supply Kits are in!

 

• Thank you for the soccer goals…the are a big hit.

 

• Learn the Facts at a Community Conversation
  • Members of the Dublin City Schools district leadership team are hitting the road and joining the principal of every school for a co-hosted Community Conversation. These Community Conversation events will be levy-focused, providing an opportunity to learn facts and ask questions about the upcoming levy and bond issue. Our school’s Community Conversation event will be Wednesday, September 20th @ 6:30 p.m. We welcome everyone to come and be a part of this informative session. Together, let's make our community stronger through open dialogue and shared knowledge. See you there!

 

• Musical @ Scioto February 15, 2024
  • Freaky Friday

 

• PTO Storage
  • Consolidated PTO supplies are in the garage and the shed

 
 
 
 
 
 
 
Upcoming dates:             

• September 19                                    Fall Picture Day
• September 19 @ 6:00p                  EL Curriculum Night
• September 20 @ 6:30p                  Community Conversation –Levy Focused
• October 3  2p - 7p                            Blood Drive
• October 12 & 18                               Fall Conferences
• October 20, 23                                   NO SCHOOL
• October 27 @ 2:50                           Fall Harvest parties (volunteers to classrooms @ 2:45)
• October 27  7p - 9p                          Monster Mash

 
Presidents Report:

• Open Position-Vice President (still open)
• Open Committee chairs for next year
  • Few more opportunities still open

Treasurer Report: September 2023
Taxes and District Organization Renewal
We have filed Form 990-N (e-Postcard) for the 2022-2023 tax year. I have submitted all necessary paperwork central office. 
 
Expense Changes:

• Expense Changes: Office Supplies - Bought paper for printing 10 reams $62.40

Revenue Changes:

• School Supply Sale - Deposits totaling $320.00 for Words I Use, Planners, and Kg journal sales.
• Membership Drive -  Deposits totaling $1400.00
• Spirit Wear - Deposits totaling $2804.00 We have not received the invoice from the shop for the purchased items so that will go down.
• Kroger Rewards - Deposit totaling $425.85
• Mums Sale - Deposits totaling $247.00 from a few cash orders.

Grant Approval/Payments
Grant Request:
2 Soccer Goals with Nets - We approved $460.00 but the estimate did not include taxes so we as an executive board voted to add $40 to the grant to make it $500.  Total purchase cost was $494.48.
Balances:
                Teacher class room fund letter shared with
Old Business: None
New Business:

• Soccer Goals: Grant to purchase another set, bump up original grant from 500à 1000
  • Motion made to get 2 more goals by Jessica Moore for $1000
  • Motion 2nd by Kecia Cropper
  • Motion approved no objections or abstentions

 
 
 
 
 
Updates:

• Blue Jackets –
  • Will update the link for Blue Jackets tickets
  • Currently Pre-season games are available for purchase ($10 per ticket comes back to PTO)
  • Once Pre-season is over it will switch to regular season games
• Celebration of Clovers Auction –
  • Worked with Scottish corners to understand how they conducted the auction
  • Event is planned for spring (TBD)
• 5th Grade party Planning –
  • Starting planning with meeting Wednesday 13th
• Spring Flowers –
  • NA, working on fall flowers
• Spirit Wear –
  • Completed
  • Invoice received
  • Tye dyed shirt most bought
  • Need to coordinate the mum sale and sprit sale there was lots of communication at once
• Restaurant Night –
  • 9/13 Noodles September 13 4-8 pm
  • 10/4 Chipotle in Powell Restaurant Night
• Monster Mash
  • Underestimated the baked good sale and pricing the sale is main area needing help
  • Sign up genius for the support of the events
  • Investigating finding a DJ
• Fall Mums
  • Profit so far is $4913 for the mums (without buying the prizes)
  • 9/21 is the pickup date for mums
  • 117 students participated
• School Store –
  • Waiting till after mum sale is completed to open
• School Supply Kits–
  • Investigating supplier options for next year
  • Discussed needs of the kit, will consider mid-year
• Bricks –
  • Installed the bricks out front of the building

 

• Tailgate –
  • Date is TBD
• Room Parents–
  • Have a room parent for every class
• Cub Scouts –
  • OSE PTO charters cub scout packs
  • Had family join night on August 24th, couple new people have joined
  • Kicked off popcorn sale
  • Rocket launch, fall camp out and other events starting
  • About 25 scouts in the Pack
• Teacher Appreciation –
  • No Update
• Family Game Night –
  • No Update on family game night
• Clover Run – Ben Opperman
  • No Update

Meeting Adjournment

•  Ashley Oliver moved to adjourn the meeting 8:31 pm
  • Mike Castro seconded the motion
• Vote passed by all in attendance
  • At 8:32 PM meeting was adjourned

Olde Sawmill Elementary
PTO Minutes: August 22th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the August 2023, 2023 PTO Meeting.
Ben Opperman called the August 2023 OSE PTO meeting to order at 7:05 PM.
Attendance

• Ben Opperman, Mike Castro, Ashley Oliver, Jill Opperman, Kecia Cropper, Senthil Kumal, Jessica Moore, Sussana Scirto, Ariel Kuruk  , Ashley Walter, Michelle Bartosiewicz, Tricia Hoffman, Nick Bertrams, Ashley Oliver, Perry Jenkins

Introductions

• Attendance/Welcome
• Approval of minutes from previous minutes

Principal’s Report:

• School Supply Kits
  • Essential supplies were purchased through the building budget
  • Update on estimated delivery date (Early September)

 

• PTO Storage
  • We need to consolidate

 

• In Person Curriculum Night
  • Thursday, August 31
  • 6:00 - 6:45 Grades 3 - 5
  • 7:00 - 7:45 Grades K -2

 

• Upcoming dates:            
  • Labor Day: September 4th, No School
  • Patriot Day: September 11th, OSE students will lead the pledge at the BOE meeting
  • Spirit Wear: due September 1st
  • Mum Sale
    • Flyers go home on August 29th
    • Cash orders due September 9th
    • Online orders due September 12th
    • delivery on September 21st

 
 
 
 
 
Presidents Report:

• Vice Principal Open

Treasurer Report:
Approval of 2023-2024 Budget 
 
Revenue Changes
We looked at several of our line items from last year that didn't make their total projected numbers and adjusted accordingly: Flower Sales, Restaurant Night, Celebration of Clovers, Kroger's Rewards, Membership Drive.
We have lost the following items as revenue: Holiday Shop, Amazon Smiles, We will be leaving Amazon Smiles listed as there may be one more deposit that we have not received yet.
Added to Revenue: Family Game Night, Columbus Blue Jacket Ticket Sales, and split School Store & School Supply into 2-line items.
 
Since we went from $24,250 in projected revenue from last year's budget to $18,850 we had to make the following adjustments for the Expenses.
 
Expense Changes
- Removed Enrichment program of $3000.00 and Bloomz Platform, Family Game Night (was moved to revenue)
- Lowered the following line items: Recognition, Principals Funds, Office Supplies, Shared Concessions
- Green Folders - cost has went up so we raised it to $600.00
 
Motion to approve

• Jessica Moore made motion to approve
• Mike Castro 2nd
• Motion Passed by all in attendance

 
TREASURER'S REPORT - August 2023
 
Expense Changes:
- Office Supplies - purchased 2 new cash boxes that have combo locks since the ones being used in past years were broken or missing keys.
- Shared Concessions - budget meeting meal cost.
- Back to School Social - replenished supplies
- Staff Appreciation - Welcome back meal for teachers and staff
- Green Folders - have been purchased and passed out
 
Revenue Changes:
- Restaurant Night - Check for $32.39 from Swenson's
- School Store - bought some deals to restock supplies
- School Supply Sale - paid for Kg journals $415.46 order and had a deposit of $375.00 for Words I Use, Planners, and Kg journal sales.
 
Account Standing
 
Savings Account - $25,311.34
Checking Account - $23,384.11
Outstanding Checks - $0
Net Balance - $48,695.45
 
 
Room Party Funds:
Kg- $0
1st- $115.06
2nd- $258.66
3rd- $404.00
4th- $411.64
5th- $764.51
 
New Business:
 
Grant Approval/Payments

• Grant Request:

Nick Bertrams (Assistant Principal) - 2 Soccer Goals with Nets - for kids to use at recess instead of orange cones as goals, asking $460. Will be taken in and stored in the building at night to prevent theft or damage. May need net replacement as ongoing cost for future years.
 
Motion to approve

• Jill Opperman made motion to approve
• Kecia Cropper 2nd
• Motion Passed by all in attendance

 
Old Business: None
 
Restaurant Night – Amy Thompson

• scheduled 9/13 with Noodles & Co in Powell!

 
Blue Jackets Nights-Kecia Cropper

• We will have the preseason fundraiser like last year and also offer for regular games. These are offered at a discount price than Ticketmaster and we will receive $10 back for every ticket. Sold for both preseason and regular season games!

 
New Event - Action

• Will start looking for items from companies to donate along with families

 
5th Grade Meeting

• September 13th Library

 
 
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:02 pm
  • Mike Castro seconded the motion
• Vote passed by all in attendance
  • At 8:09 PM meeting was adjourned

​Olde Sawmill Elementary
PTO Minutes: May 9th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the May 2023, 2023 PTO Meeting.
Ben Opperman called the May 2023 OSE PTO meeting to order at 7:02 PM.
Attendance
 Ben Opperman, Mike Castro, Ashley Oliver, Mike Gilliam, Jennifer Reardon, Syed Abbas, Anam
Fatima
Meeting Minutes Approval:
 Approval of April 2023 minutes
 No edits or revisions suggested
 Motion approved no objections or abstentions
Principal’s Report:
○ Penny Harvest- Update from Mrs. Williams
“We had an AMAZING field trip where students presented our service-learning project,
created homeless kits, and accepted the Lincoln Leadership Award, as well as an award
for Olde Sawmill's participation in service learning for the past 10 years. I am SO proud
of our student leaders!”
○ Staff Appreciation Week- thank you so much for all that you have already done to help
recognize and celebrate our amazing OSE staff!
○ Dodgeball Tournament
As you arrive at the Dodgeball Tournament, please consider bringing an item or two from
the list of most needed items below.
Essentials:
• Individual Toothbrushes
• Feminine Pads
• Diapers (Larger Sizes)/Baby Wipes
• Laundry Detergent
• Deodorant, Shampoo
• Plastic Grocery Bags
Food:
• Condensed Soup
• Oatmeal Packets

2

• Canned Fruit
• Peanut Butter (regular size)
• Pancake Syrup
• Mac & Cheese
—-----------------------------------------------------------------------------
● Upcoming dates:
○ May 12 OSE Field Day
○ May 12 District Dodgeball Tournament (6:00-10:00 pm) @ Coffman HS
○ May 25 Kindergarten Last Day of School
○ May 26 Last Day of School (½ day)
○ Elementary School Dismissal is 12:25
○ There will be no Kindergarten or ELI that day.
○ Lunch is served according to an individual building’s schedule.
○ The only lunch option is grab and go, students will not eat at school

Presidents Report:
 Open Committee chairs for next year
 Family Breakfast next year to include in budget
Treasurer Report: (Activity from Nov & Dec)
Expense Changes:
- Reimbursements for teacher funds.
- Receipts entered for Staff Appreciation
- Shared Concessions for paper plates and other items needed for Family Breakfast and Kg
Musical
-Family Breakfast came in just under budget at $472.29
- Field Day we have paid for the inflatables, water, cups, fun pops, and games. We have spent
$2,286.56.
- 5th grade memory books have been paid for at $525.00
- Our website domain has been renewed for $19.9
Revenue Changes:
- Spring flowers $4,145.00 has been deposited and the final receipts for prizes entered (Except
for the Pizza Party)
- Rewards from Amazon Smiles deposited $27.10
- School Store deposits totaling $470.40
Grant Approval/Payments
- Cub Scouts - no receipts have been submitted yet.
- Multicultural - no receipts have been submitted yet.

2

- Spirit Wear - $400 toward purchasing the sweatpants
- Staff Appreciation - has a remainder of $22.77
- Teacher Appreciation - no receipts have been submitted yet.
Balances:
Savings Account - $25,310.70
Checking Account - $31,041.65
Outstanding Checks - $2725.00
Net Balance - $59,077.35
*Disclaimer next year budget need to find support to staff the large revenue generation events (Flower
Sales)
Room Party Funds:
Kg- $115.06
1st- $258.66
2nd- $404.00
3rd- $411.64
4th- $661.82
5th- $(-1.04)
Old Business: None
New Business:
 Vote on 2023-2024 PTO Officers
o Ben Opperman: President
o Mike Castro: Secretary
o Ashley Oliver: Treasurer
o Open: Vice President
Jennifer Reardon motioned to put members to a vote
Motion 2 nd by Ashley Oliver
Motion passed by all those in attendance

 New Grant –
o Rhonda Hanks is requesting a grant for a total of $500 to be able to buy school supplies for
students who are unable to purchase them. She is in need all year long.
o Discussed the timing inside this fiscal year would not be able to spend. Suggested to re-
purpose at start of next year. Also purposed school drive or
o Motion by Ashley Oliver to deny grant request
o Motion 2 nd by Jennifer Reardon
o Called to vote, and passed by all in attendance
 Shed Repairs
o Shed is in poor condition, Martha made a motion to approve $500 for shed repairs
 Motion 2 nd by Mike Castro
 Motion approved no objections or abstentions

Updates:
 School Store – Ashley Oliver

 Had last school store today

 Bricks – Michael Gilliam

 Received one Brick order so far

2

 Investigating the minimum order amount
 Brick orders due Friday
 Cub Scouts – Michael Gilliam

 Finishing up year, last Saturday had our campout
 This Thursday final pack meeting where scouts will earn badge ranks
 Will have rocket launch as a recruiting event

 Teacher Appreciation – Daniela Gilliam

 Wanted to do a cookout, and the grill was in bad shape
 The grill has been refurbished and will fire up and cook for the staff

Meeting Adjournment
 Jennifer Reardon moved to adjourn the meeting 8:02 pm
o Ben Opperman seconded the motion
 Vote passed by all in attendance
 At 8:03 PM meeting was adjourned

​Olde Sawmill Elementary
PTO Minutes: April 11th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the April 11th, 2023 PTO Meeting.
Ben Opperman called the April 2023 OSE PTO meeting to order at 7:05 PM.
Attendance

• Ben Opperman, Mike Castro, Kecia Cropper, Daniela Gilliam, Ben Opperman

Meeting Minutes Approval:

• Approval of March 2023 minutes
• No edits or revisions suggested
• Motion made by Mike Castro for approval of minutes
• 2nd by Kecia Cropper
• Motion approved no objections or abstentions

Principal’s Report:

• None

Presidents Report:

• Open Position-Vice President (still open)
• Open Committee chairs for next year
  • Flower Sales, Spirit Wear,

Treasurer Report:

• None

Old Business: None
New Business:

• Grant Request brought forward by Daniela Gilliam:  For Staff Appreciation $750, to use for teacher appreciation week and will pay for the final meal.
  • Grant was voted on an approved by all in attendance

Updates:

• Spring Flowers – Christina Goodwin
  • No Updates
• Spirit Wear – Christina Goodwin
  • No Updates
• Restaurant Night – Christine Russell/Amanda Phillips
  • Swenson’s May 10th
• Rewards
  • No updates
• School Store – Ashley Oliver
  • X
• Bricks – Michael Gilliam
  • Updated order form / flyer and will go out on Friday
• Room Parents– Tricia Hoffman
  • No update
• Cub Scouts – Michael Gilliam
  • Our pack has been a bit quiet this past month. We have a pack meeting on Thursday and a rocket launch event coming up later this month. Our final pack meeting is in May where all scouts are on track to earn their rank badges. We finish off the school year with our spring campout at Camp Lazarus near Delaware. 
• Teacher Appreciation – Daniela Gilliam
  • No update
• Clover Run – Ben Opperman
  • No other volunteers, will cancel the event if no volunteers
• Family Breakfast
  • Ordered all material and set to arrive
  • 230 people anticipated to come
  • Cost came in under budget

 
Upcoming Dates:

• 4/25 Spring Flowers
• 5/1: 5 grade Program 7pm
• 5/2 Kindergarten Celebration
• 5/1-5/5 Staff Appreciation
• 5/9 Last PTO Meeting of the school year
• 5/12 Field Day / Dodgeball Night
• 5/25 Last Day for KG
• 5/26 Last Day for 1st -5th

Meeting Adjournment

• Daniela Gilliam moved to adjourn the meeting 7:31 pm
  • Mike Castro seconded the motion
• Vote passed by all in attendance
  • At 7:32 PM meeting was adjourned

Olde Sawmill Elementary
PTO Minutes: March 14th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the March 14th, 2023 PTO Meeting.
Ben Opperman called the March 2023 OSE PTO meeting to order at 7:04 PM.
Attendance

• Ben Opperman, Mike Castro, Ashley Oliver, Martha Barley, Mark Stafford, Brittany Saffell, Daniela Gilliam

Meeting Minutes Approval:

• Approval of February 2023 minutes
• No edits or revisions suggested
• Motion made by Ashley Oliver for approval of minutes
• 2nd by Daniela Gilliam
• Motion approved no objections or abstentions

Principal’s Report:

• Bloomz- Purchase Order has been issued
• H.S. Musical- waiting to hear back
  • Coffman: One-Acts- late April/ early May (have not responded)
  • Jerome: No day time performance
  • Scioto: no response
  • Most likely will be 23-24
• April 14 Family Breakfast – staff volunteers are scheduled (7:30-8:50)
  • Discussion Notes: Need to identify someone to coordinate the event
• School Supply Lists
  • Kindergarten Cap: $40
  • Grades 1-5 Cap: $45
  • No Kleenexes or Clorox Wipes

Upcoming dates:             

• March 16                            Blood Drive (2:00-7:00 pm)
• March 20 - 24                     Spring Break
• April 5- 27                           OST Spring Testing (Grades 3-5)
• April 6                                 New Basics Brass Band @ 2:45
• April 7                                 No School (Conference Night Comp Day)
• April 14                 Family Breakfast 7:30 am - 9:00 am 
• April 17 - 21                        Spring Book Fair
• April 20                 Book Fair Family Shop 4:30 pm - 7:30 pm 
• April 22                 Community Champion Awards (10:00-12:30) @ Jerome HS
• April 25                 PTO Spring Flower Sale Pick-Up
• April 27                 Fifth Grade Musical @ 7:00 pm
• May 2                                 Kindergarten Musical @ 6:30 pm
• May 12                 OSE Field Day
• May 12                 District Dodgeball Tournament (6:00-10:00 pm) @ Coffman HS
• May 25                 Kindergarten Last Day of School
• May 26                 Last Day of School (½ day)

 
Presidents Report:

• Open Position-Vice President (still open)
• Open Committee chairs for next year

Treasurer Report: (Activity from Nov & Dec)
Expense Changes:

• Reimbursements for teacher funds.
• Receipts entered for Staff Appreciation
• Paid PTO scholarship $137.00

Revenue Changes:

• Spirit Wear has been deposited but have not paid the invoice yet so it will be going down some.
• Rewards given from Krogers for $439.30
• Amazon Smiles' last deposit was $42.46, the program has been discontinued.
• Paid for 5th grade shirts - so you will see that reflected in class funds.

Grant Approval/Payments

• Cub Scouts - no receipts have been submitted yet.
• Tumbler Grant - no receipts have been submitted yet.

Balances:

• Savings Account - $25,310.28
• Checking Account - $33,143.77
• Outstanding Checks - $137.00
• Net Balance - $58,591.05
• Room Party Funds:
  • Kg- $115.06
  • 1st- $258.66
  • 2nd- $404.00
  • 3rd- $411.64
  • 4th- $661.82
  • 5th- $539.63

Old Business: None
New Business:

• New Motion to change the tumbler grant to a sweatpants grant
  • Ashley Oliver made a motion to repurpose the tumbler grant to sweatpants grant for $400
  • Motion 2nd by Daniela Gilliam
  • Motion approved no objections or abstentions
• Mark Stafford brought forth a proposal for a grant to redesign the commons area 
  • Proposal is to add flags displaying the diversity present in the OSE building.  Celebration of Olde Sawmill school. 
  • Proposal is also to add a big map that evolves is student and teacher driven.  Many different options for the space
  • Amount Requested is $1000
  • Daniela Gilliam made a motion to approve
  • Martha Barley 2nd
  • Motion approved no objections or abstentions
• Enrichment Program
  • Discussed what options are available for the event, and ideas along with potential dates.
  • Administration will discuss ideas and potential dates

 
 
Updates:

• Spring Flowers – Christina Goodwin
  • Just short of ½ to goal of 4,000
  • Online store will now close Monday 20th at midnight
• Spirit Wear – Christina Goodwin
  • Received 4 orders for tumblers, for this reason proposal for repurposing grant was made to cover sweatpants expense.
  • (Sweatpants did not meet minimum order amount)
• Restaurant Night – Christine Russell/Amanda Phillips
  • Romeo’s $150, Feb McAlister's Deli $130, March $219.42, April none planned
• Rewards
  • See revenue area
• School Store – Ashley Oliver
  • Restocking items, overall revenue increasing
• Bricks – Michael Gilliam
  • Investigating prices for bricks
• Spirit Week – Jessica Moore
  • No updates
• Room Parents– Tricia Hoffman
  • No updates
• Cub Scouts – Michael Gilliam
  • Last month pinewood derby race, was successful
  • 6 -5th fifth graders crossed over to scouts
  • Erin Miller will be committee chair
  • Did not purchase timer system yet, will purchase it this month
• Teacher Appreciation – Daniela Gilliam
  • Ordered McAlister's Deli on 1st night
    • Night 2 soups for olive garden and giant eagle
  • Considering options for teacher appreciation
• Family Bingo Night – Kecia Cropper/ Joel Moore
  • Great turnout, overall good event
  • Reflections for next year to order more books, ran out of them
• Clover Run – Ben Opperman
  • No Updates
• 5th Grade Committee – Christina Goodwin
  • Taking t-shirt pictures on Thursday March 14th
  • Committee meeting on Thursday March 14th

Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:07 pm
  • Daniela Gilliam seconded the motion
• Vote passed by all in attendance
  • At 8:07 PM meeting was adjourned

​Olde Sawmill Elementary
PTO Minutes-February 7th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the February 7th, 2023 PTO Meeting.
Ben Opperman called the February 2023 OSE PTO meeting to order at 7:04 PM.
Attendance

• Ben Opperman, Mike Castro, Ashley Oliver, Christina Goodwin, Jennifer Reardon

Meeting Minutes Approval:

• Approval of December 2022 minutes
• No edits or revisions suggested
• Motion made by Ashley Oliver for approval of minutes
• 2nd by Christina Goodwin
• Motion approved no objections or abstentions

Principal’s Report:

• Principal’s Update:

o   Artist in the school – New Basics Brass Band 
§  April 6 @ 2:45-3:15
o   Bloomz- refund promised; will process PTO portion upon receipt
o   H.S. Musical- waiting to hear back
§  Coffman: One-Acts- late April/ early May
o   Kindergarten Musical May 2, 2023; 6:30 or 7:00
o   Community Champions
§  Nominations- through February 20, 2023
https://bit.ly/3YARIkv
§  Ceremony- April 22, 2023

• Upcoming dates:
  • Yearbook Sale                        January 30 - Feb 10
  • Family Game Night                 February 10                @ Davis Middle School
  • Teacher Work Day                  February 17                No School
  • Presidents Day                       February 20                No School
  • Parent Teacher                       February 15 & 23        4p - 8p

                        Conferences
Presidents Report:

• Open Position-Vice President (still open)

Treasurer Report: (Activity from Nov & Dec)
Expense Changes:

• Reimbursements for teacher funds.
• Receipts entered for Family Game Night
• Paid PERC $100.00

Revenue Changes:

• School Store - Deposit from sales since last meeting have been $595.71 and then we had to restock so purchased $195.81 in items.

• Restaurant Night - check from Romeo's deposited for $150.00

Grant Approval/Payments
Cub Scouts - no receipts have been submitted yet.

• Savings Account - $25,310.08
• Checking Account - $32,416.21
• Outstanding Checks - $200.00
• Net Balance - $57,926.29

Room Party Funds:

• Kg- $115.06
• 1st- $258.66
• 2nd- $404.00
• 3rd- $411.64
• 4th- $661.82
• 5th- $1147.63

Old Business: None
New Business:

• New Grant – Tumblers
  • Christina Goodwin made a motion to purchase one case 48 choose happy tumblers ~$650.  Tumblers to be sold within spirit wear and used for other appreciation purposes
  • Motion 2nd by Ashley Oliver for approval of minutes
  • Motion approved no objections or abstentions

 
Updates:

• Flower Sale: Working with company on setting up spring sale.  Last spring made profit of $3,600, this fall jumped to $5,000. 
  • Sales start March 3rd (all docs go home)
  • Paper orders due March 10th
  • March 17th online store close
  • April 25th flower delivered to the school
  • Bringing back the parent plant
• Spirit Wear: Entry forms for the spirt wear design (design awarded).  Adding sweatpants to the order.  This will be the winter sale
• Restaurant Week:
  • Considering McAlister’s Dinner Feb 15th (conference night)
  • March 1st is Chipotle Powell
• Rewards: No Updates
• School Store: No Updates
• School Supply: No Updates
• Bricks: No Updates, will send out new order form for spring break time.  Could not do over summer with the equipment
• Room Parents: No Updates
• Cub Scouts:
  • pinewood derby for Feb 10th. 
• Teacher Appreciation: No Update
• Family Game Night:
  • Received 33 orders for food, ~$40 pizzas
  • Event will be 2/10 @ Davis Middle School 
  • Having a raffle of iPad  
• Clover Run (replacing celebration of clovers): (No Updates) Looking to create an event, looking for summer tech shirts, looking at May for the event
• 5th Grade Committee: In process of planning
  • Roughly $2,200 for party
  • Considering bowling in plain city
• Holiday Shop: No updates

Meeting Adjournment

• Mike Castro moved to adjourn the meeting 7:51 pm
  • Christina Goodwin seconded the motion
• Vote passed by all in attendance
  • At 7:52 PM meeting was adjourned

 

Olde Sawmill Elementary
PTO Minutes-January 10th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the January 10th, 2023 PTO Meeting.
Ben Opperman called the January 2023 OSE PTO meeting to order at 7:01 PM.
Attendance

• Ben Opperman, Mike Castro, Ashley Oliver,
• Mike Gilliam, Brittany Saffell, Martha Barley, Kecia Cropper

Principal’s Report:

• Thank you for the CHOose Happy Tumblers
• Possible artist in the school-New Basics Brass Band
  • Tentative April 6th, 2:45 pm-3:15 pm
• Bloomz-Martha & Brittany created a timeline summary of issues; Martha drafted a full-refund request letter
• PJ’s and Pancakes (no gr 3 performance)
• High School Musical
  • Jerome: Shrek the musical-March 9th and 10th
  • Coffman One: Acts Late April/Early April
• Kindergarten Musical May 2nd, 2023, 6:30 pm or 7:00 pm
• Community Champions
  • Nominations-Through February 20th 2023
  • Ceremony-April 22nd 2023

Presidents Report: (Martha Barley)

• Open Position-Vice President (still open)
• Tumbler’s-OSE Staff
  • Ashley Oliver made a motion for distribution of reminder cups
    • 10 to OSE for future use
    • Remainder to those serving on committee chairs and executive functions
    • Mike Castro 2nd the motion
    • Motion approved no objections or abstentions

Meeting Minutes Approval:

• Approval of November 2022 minutes
• No edits or revisions suggested
• Motion made by Mike Castro for approval of minutes
• 2nd by Ashley Oliver
• Motion approved no objections or abstentions

Treasurer Report: (Activity from Nov & Dec)
Expense Changes:

• Reimbursements for teacher funds.
• Reimbursements for Room parents for Harvest Parties.
• $.50 bank service fee
• Receipts entered for shared Concessions for full day volunteer lunches

Revenue Changes:

• Holiday Shop - all deposits and receipts have been recorded. Deposit from sales was $6,622.50 making a total profit of $3,477.73
• Rewards Programs - Kroger $455.26, Amazon $33.78, and Box Tops $21.70
• Columbus Blue Jackets Deposit of $190 came in
• Spirit Wear - paid for the staff jackets total of $360.00

Grant Approval/Payments

• Staff Appreciation receipts for grant have been added and they came in under budget by $214.63

Account Info

• Savings Account - $25,309.87
• Checking Account - $32,113.90
• Outstanding Checks - $130.22
• Net Balance - $57,553.99

Room Party Funds:

• Kg- $115.06
• 1st- $258.66
• 2nd- $404.00
• 3rd- $411.64
• 4th- $536.82
• 5th- $1147.63

Old Business: None
New Business:

• Cub Scouts: Had a committee meeting asked to request a timer for the Pinewood Derby Race
  • Kecia Cropper makes a motion to cover the full cost of pinewood derby timer. Estimated cost about $700
  • Ben Opperman to 2nd the motion
  • Motion approved no objections or abstentions

 
Updates:

• Spirit Wear: Entry forms for the spirt wear design
• Flower Sale: Working with company on setting up spring sale
• 5th Grade Committee: In process of planning
• Restaurant Week: Considering McAlister’s Dinner Feb, March is Chipotle, Still working for other options for the reminder of the year
• Rewards: No Updates
• Holiday Shop: Need to find committee chair for next year
  • If there is not a committee chair located by end of the school year will need to find somewhere to store
• School Supply: Restocked today, depositing for today over $100
• School Store: No Updates
• Bricks: No Updates, will send out new order form for spring break time.  Could not do over summer with the equipment
• Membership/Friendship Guide: Went out just before holiday break
• Shoe Drive:  X
• Spirit Week: Had a week before the holidays, will have another one before spring break
• Room Parents: X
• Cub Scouts: November meeting had a couple of Veterans join, sold $26,000 in popcorn had pizza party and pie in the face.  Upcoming events pack is having an outing at Motts Military Museum.  Starting to plan pinewood derby for Feb 10th.  End of February the 5th grades will have arrow of light ceremony and crossover to Scouts. Feb 25th is the blue jackets Simon Kenton Scout Event
• Teacher Appreciation: None
• Family Game Night: Planned for 2/10, adding some visual.  Need to edit the request to add audio if possible (will bring a portable speaker as a backup plan).  Discussed adding food and drink, looking at having a raffle.   
• Clover Run: Looking to create an event, looking for summer tech shirts, looking at May for the event

 
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:08 pm
  • Martha Barley seconded the motion
• Vote passed by all in attendance
  • At 8:08 PM meeting was adjourned

Olde Sawmill Elementary
PTO Minutes-November 15th, 2022
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the November 15th, 2022 PTO Meeting.
Ben Opperman called the November 2022 OSE PTO meeting to order at 7:06 PM.
Attendance

• Ben Opperman, Jill Opperman, Jenny Reardon, Kecia Cropper, Tricia Hoffman, Ashley Oliver, Michelle Bartosiewizc, Mike Castro

Principal’s Report:

• Shoe drive going well, end date is 12/1 (collecting through holiday break)
• Bloomz: Working through challenges with the software

Presidents Report:

• Still have an open position for VP, see Ben Opperman if interested

Meeting Minutes Approval:

• Approval of October 2022 minutes
• No edits or revisions suggested
• Motion made by Ashley Oliver for approval of minutes with amendment of school spirit name change
• 2nd by Jenny Reardon
• Motion approved no objections or abstentions

PTO Presidents Meeting:

• Reviewed the culture playbook
• Rebrand of the website
• New strategic plan
• Considering full day kindergarten
• No grants for technology/notebooks
• No meeting in December

Treasurer Report:
Expense Changes:

• Kg Shirts have been ordered and paid $250 for them, they will be going home this week.
• Reimbursements for Room parents for Harvest Parties.
• Staff Appreciation receipts for conference dinners have been entered.

Revenue Changes:

• Holiday Shop - more great deals
• Monster Mash - total profit of $2164.89
• Restaurant Night - check from City BBQ for $181.81
• School Store/Supply Sale - deposited a check from school kits sale for $526.51 also had a few deposits but bought stuff to restock.
• Tailgate - expenses were $1.44 over budget

 
Grant Approval/Payments

• 5th grade field trip was paid for $396.00
• Executive Board approved a grant for $200 to buy more inflatables and a new fog machine for next yrs monster mash.  Total charges came up to $189.17

Account Info

• Savings Account - $25,309.45
• Checking Account - $27,617.65
• Outstanding Checks - $40.53
• Net Balance - $52,648.47

Room Party Funds:

• Kg- $115.06
• 1st- $255.63
• 2nd- $339.00
• 3rd- $411.64
• 4th- $578.69
• 5th- $1127.63

Taxes: 
Using 990 card for taxes this year
Old Business: None
New Business:

• Family Game Night Grant: Looking to purchase a vinyl board, some options discussed for display option (document camera with compatible app).  
  • Decided to table the topic until we can pursue other electronic options
• Staff Appreciation Gift:  
  • RTIC Tumblers custom engraved $1,500 for hot chocolate bar
  • Trisha made a motion to give a grant in the value of $1,500 for staff appreciation
  • Mike Castro 2nd the motion

Updates:

• Spirit Wear: Staff jackets there are some issues with back ordered jackets, will be issuing a check back to staff members
• Restaurant Week: December Romeos, Chipotle in January
• Rewards: None
• Holiday Shop: December 1st envelopes home to each student, Event will be 12/7 & 12/8 6-7:30 pm.  Will need help to setup Tuesday 6th starting at 4 all the way until close on Thursday night.  Need to email Becky with what we need in the FMX request
• School Supply: None
• School Store: Store is on track to hit budget and purchased items for throughout the year
• Bricks:
• Membership/Friendship Guide: Working on putting them together and bound, suggest having a digital guide
• Shoe Drive:  Going well have about 20 full bags of shoes so for.  The goal is to have 100 bags total.  Will post about the thanksgiving gather to get shoes from family/friends
• Columbus Blue Jackets: Looking at 3-4 games for blue jackets games.  Will be sending some dates out soon for families to consider
• Spirit Week: None
• Room Parents: Next party is the winter party on December 16th.  Tricia will check in with room parents after thanksgiving
• Cub Scouts: None
• Tailgate @ Scioto: Event was a success, 40 people showed up.  Everyone had a great time.  Meet the budget approximately
• Teacher Appreciation: None
• Family Game Night: Discussed in Grant section
• Monster Mash: Great event, had to call an audible on planned DJ.  Requested a grant for inflatables and fog machines.  Inflatable is an 8-foot arch.  The 6-foot pumpkin was replaced.   
• Clover Run: Ben would like to start a committee to plan this event

 
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:29 pm
  • Mike Castro seconded the motion
• Vote passed by all in attendance
• At 8:29 PM meeting was adjourned

Olde Sawmill Elementary
PTO Minutes-October 11th 2022
Welcome
Ben Opperman welcomed everyone to the October 11, 2022.  PTO Meeting and called the meeting to order at 7:08 PM.
Attendance:
o   Mike Castro, Brittany Saffell, Jennifer Reardon, Trisha Hoffman, Ben Opperman, Kecia Cropper, Ashley Oliver
PRINCIPAL’S REPORT   
·      Blood Drive 
o   Red Cross Goal: 32 units
o   Donation: 30 units
o   Thank you, Christina Goodwin, who served as PTO Liaison for the Drive
·      District Culture Playbook
o   Behaviors, Values, and Outcomes described: 
o   <R factor training happening with staff members>
·      Staff appreciates the food recently from PTO


PRESIDENT’S REPORT:
·      Still have open VP position
·      Updating OSEPTO.com
TREASURER’S REPORT:
Budget Report
●      Expense Changes:
o   Office Supplies and Shared Concessions - supplies and materials for filing and for friendship guide supplies
o   Teacher funds - I had a few teacher reimbursements
●      Revenue Changes:
o   Mum Sale -received check from Foertmeyer & Sons for sales total profit after all prizes were purchased $4,886.83
o   Restaurant Night - 2 checks came in so deposited 152.25
o   Holiday Shop - found a few more deals
o   Spirit Wear - we collected $400 for Staff jackets so that will be going out as soon as we get the invoice
o   School Store - made our 1st deposit of $168.05
●      Bank Account:
o   Savings Account - $25,309.23
o   Checking Account - $27,298.71
o   Outstanding Checks - $0
o   Net Balance - $52,607.94
o   Room Party Funds:
▪       Kg- $125.00
▪       1st- $267.28
▪       2nd- $294.00
▪       3rd- $411.64
▪       4th- $670.49
▪       5th- $1127.63
OLD BUSINESS
·      None
NEW BUSINESS
·      Fundraising
o   Bricks - Mike Gilliam
§  Bricks: no update... trying to find a good weekend to install current bricks
o   Holiday Shop - Kecia Cropper 
§  Added items to the holiday shop targeted for men
§  Shoe Drive update, box put out for donations
§  Blue Jackets received check for preseason game
o   Monster Mash – 
§  Mirsada Tinjak, Nikki Niday, Aubrey Agnew, and I have been hard at work with Monster Mash planning
§  Flyers should have gone home today with information on purchasing wristbands ahead of time for express entry
§  Our Sign Up Genius for volunteers and the bake sale is getting final edits and will be published tomorrow in the PTO Facebook Group along with being sent to Mrs. Barley to be distributed
§  We hit a snag with the DJ but working through it and hope he will be good to go
§  All our inflatables are still in working order but I still need to test out the fog machine
§  We want to decorate the front patio area with a spooky trail (fog machine, music, lights, decorations, etc.) so if anyone has lights and decorations we can borrow for a few hours Friday night, please let me know
§  If anyone has any other questions please feel free to reach out!
o   Mums/Spring Flower Sales - Mums:
§  We sold 1,124 items for a profit of $5,416.50. Only one item was reported damaged and it has been replaced.
o   Restaurant Nights – 
§  In addition to the Menchie’s Restaurant night update, we wanted to remind everyone we have a restaurant night upcoming on Oct 20th at City BBQ from 11 am - 9 pm. It’s the same night as teacher appreciation night and we plan to order items for the teachers. We have to spend $500 that day in order for the restaurant to donate 20% so we need everyone to participate who is able!

• Here is what we made from Menchies restaurant night.  20% of sale came to $44.13, and I contributed extra $10.00.  So, I put a check for $54.14 in the mail. 

o   School Supply/School Store - Ashley Oliver
§  Just started school store
§  Will be open up until the Holiday Shop (1st week of December)
§  Having two volunteers work the store
o   Spirit Wear - Christina Goodwin
§  Spiritwear was distributed to students. Looking forward to doing an art contest for the winter sale.
§  If you have not received your items please reach out to your teacher
·      Social
o   Cub Scout Liaison – Mike Gilliam
§  Cub Scouts: popcorn fundraiser is winding down with over $20k in sales so far (our pack gets about 30% of that and we pay the scouts dues with it). We have our annual rain gutter regatta on Thursday and our fall family camp out on Saturday.
o   Spirit Week – Jill Opperman
§  On-going this week
o   Friendship/Membership - 
§  We should be printing and distributing the guides next week
o   Room Parent Coordinators - 
§  Each class now has a Room Parent volunteer, many classes have two or even three co-room parents. The first class party is the Harvest Party on 10/28 and the room parents have all started planning. Some grades are working together to plan the activities and some are doing their own separate things. I’m keeping in touch and helping as needed but everyone seems to be on the right track.
§  Next on my list is sending a Teacher’s Favorite Things questionnaire to each teacher. This is helpful for the Room Parent to pass out to the class when it comes time for holiday gifts, etc.
o   Teacher Appreciation 
§  No Update
o   Tailgate at Scioto -
§  communication has gone out, but very low response rate to the sign-up so far, so it might be low turnout. 
o   Family Game Night
§  Calendared for 2/10, 6:30pm at Davis.  I need to see what supplies we have from last year (bingo cards, number board, pencils, prizes, etc).
§  Outstanding questions:
§  1. Will this be a free event again? (Yes)
§  2. Can we do food this year? (Yes)
§  3. Getting more prizes (donations?) (Yes)
§  4. Can we mix in some non-Bingo games (Yes)
 
DATES TO REMEMBER
·      October 10-18 Follett Book Fair
·      October 12&20 Fall Parent Teacher Conferences 
·      October 14 No School
·      October 14 Scioto Football Tailgate
·      October 17 Yearbook Cover Art Contest Ends
·      October 20 City BBQ Fundraiser (Staff appreciation meals 4-8p)
·      October 28 Classroom Harvest Parties
·      October 28 Monster Mash
·      November 2 Picture Makeups
·      November 8 Election Day-No School
·      November 14-18 DSA Food and Toy Drive
·      November 15 PTO meeting 7 pm
·      November 23-25 Thanksgiving Break -No School
Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 7:49 pm
  • Trisha Hoffman seconded the motion
• Vote passed by all in attendance
  • At 7:50 PM meeting was adjourned