Meeting Minutes 3/14/2023

Olde Sawmill Elementary
PTO Minutes: March 14th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the March 14th, 2023 PTO Meeting.
Ben Opperman called the March 2023 OSE PTO meeting to order at 7:04 PM.
Attendance

• Ben Opperman, Mike Castro, Ashley Oliver, Martha Barley, Mark Stafford, Brittany Saffell, Daniela Gilliam

Meeting Minutes Approval:

• Approval of February 2023 minutes
• No edits or revisions suggested
• Motion made by Ashley Oliver for approval of minutes
• 2nd by Daniela Gilliam
• Motion approved no objections or abstentions

Principal’s Report:

• Bloomz- Purchase Order has been issued
• H.S. Musical- waiting to hear back
  • Coffman: One-Acts- late April/ early May (have not responded)
  • Jerome: No day time performance
  • Scioto: no response
  • Most likely will be 23-24
• April 14 Family Breakfast – staff volunteers are scheduled (7:30-8:50)
  • Discussion Notes: Need to identify someone to coordinate the event
• School Supply Lists
  • Kindergarten Cap: $40
  • Grades 1-5 Cap: $45
  • No Kleenexes or Clorox Wipes

Upcoming dates:             

• March 16                            Blood Drive (2:00-7:00 pm)
• March 20 - 24                     Spring Break
• April 5- 27                           OST Spring Testing (Grades 3-5)
• April 6                                 New Basics Brass Band @ 2:45
• April 7                                 No School (Conference Night Comp Day)
• April 14                 Family Breakfast 7:30 am - 9:00 am 
• April 17 - 21                        Spring Book Fair
• April 20                 Book Fair Family Shop 4:30 pm - 7:30 pm 
• April 22                 Community Champion Awards (10:00-12:30) @ Jerome HS
• April 25                 PTO Spring Flower Sale Pick-Up
• April 27                 Fifth Grade Musical @ 7:00 pm
• May 2                                 Kindergarten Musical @ 6:30 pm
• May 12                 OSE Field Day
• May 12                 District Dodgeball Tournament (6:00-10:00 pm) @ Coffman HS
• May 25                 Kindergarten Last Day of School
• May 26                 Last Day of School (½ day)

 
Presidents Report:

• Open Position-Vice President (still open)
• Open Committee chairs for next year

Treasurer Report: (Activity from Nov & Dec)
Expense Changes:

• Reimbursements for teacher funds.
• Receipts entered for Staff Appreciation
• Paid PTO scholarship $137.00

Revenue Changes:

• Spirit Wear has been deposited but have not paid the invoice yet so it will be going down some.
• Rewards given from Krogers for $439.30
• Amazon Smiles' last deposit was $42.46, the program has been discontinued.
• Paid for 5th grade shirts - so you will see that reflected in class funds.

Grant Approval/Payments

• Cub Scouts - no receipts have been submitted yet.
• Tumbler Grant - no receipts have been submitted yet.

Balances:

• Savings Account - $25,310.28
• Checking Account - $33,143.77
• Outstanding Checks - $137.00
• Net Balance - $58,591.05
• Room Party Funds:
  • Kg- $115.06
  • 1st- $258.66
  • 2nd- $404.00
  • 3rd- $411.64
  • 4th- $661.82
  • 5th- $539.63

Old Business: None
New Business:

• New Motion to change the tumbler grant to a sweatpants grant
  • Ashley Oliver made a motion to repurpose the tumbler grant to sweatpants grant for $400
  • Motion 2nd by Daniela Gilliam
  • Motion approved no objections or abstentions
• Mark Stafford brought forth a proposal for a grant to redesign the commons area 
  • Proposal is to add flags displaying the diversity present in the OSE building.  Celebration of Olde Sawmill school. 
  • Proposal is also to add a big map that evolves is student and teacher driven.  Many different options for the space
  • Amount Requested is $1000
  • Daniela Gilliam made a motion to approve
  • Martha Barley 2nd
  • Motion approved no objections or abstentions
• Enrichment Program
  • Discussed what options are available for the event, and ideas along with potential dates.
  • Administration will discuss ideas and potential dates

 
 
Updates:

• Spring Flowers – Christina Goodwin
  • Just short of ½ to goal of 4,000
  • Online store will now close Monday 20th at midnight
• Spirit Wear – Christina Goodwin
  • Received 4 orders for tumblers, for this reason proposal for repurposing grant was made to cover sweatpants expense.
  • (Sweatpants did not meet minimum order amount)
• Restaurant Night – Christine Russell/Amanda Phillips
  • Romeo’s $150, Feb McAlister's Deli $130, March $219.42, April none planned
• Rewards
  • See revenue area
• School Store – Ashley Oliver
  • Restocking items, overall revenue increasing
• Bricks – Michael Gilliam
  • Investigating prices for bricks
• Spirit Week – Jessica Moore
  • No updates
• Room Parents– Tricia Hoffman
  • No updates
• Cub Scouts – Michael Gilliam
  • Last month pinewood derby race, was successful
  • 6 -5th fifth graders crossed over to scouts
  • Erin Miller will be committee chair
  • Did not purchase timer system yet, will purchase it this month
• Teacher Appreciation – Daniela Gilliam
  • Ordered McAlister's Deli on 1st night
    • Night 2 soups for olive garden and giant eagle
  • Considering options for teacher appreciation
• Family Bingo Night – Kecia Cropper/ Joel Moore
  • Great turnout, overall good event
  • Reflections for next year to order more books, ran out of them
• Clover Run – Ben Opperman
  • No Updates
• 5th Grade Committee – Christina Goodwin
  • Taking t-shirt pictures on Thursday March 14th
  • Committee meeting on Thursday March 14th

Meeting Adjournment

• Ashley Oliver moved to adjourn the meeting 8:07 pm
  • Daniela Gilliam seconded the motion
• Vote passed by all in attendance
  • At 8:07 PM meeting was adjourned