Meeting Minutes 9/12/2023

​Olde Sawmill Elementary
PTO Minutes: September 12th, 2023
Welcome, Introductions, Meeting Details
President, Ben Opperman welcomed everyone to the September 12th, 2023 PTO Meeting.
Ben Opperman called the September 2023 OSE PTO meeting to order at 7:05 PM.
Attendance

• Mike Castro, Kecia Cropper, Jessica Moore, Ben Opperman, Jill Opperman, Ashley Oliver, Sanae Khelladi, Mike Gillam, Ashley Walter, Tricia Hoffman, Michelle Bartosiewicz, Perry Jenkins, Martha Barley

Meeting Minutes Approval:

• Approval of August 2023 minutes
• No edits or revisions suggested
• Motion made by Mike Castro for approval of minutes
• 2nd by Jill Opperman
• Motion approved no objections or abstentions

Principal’s Report:

• School Supply Kits are in!

 

• Thank you for the soccer goals…the are a big hit.

 

• Learn the Facts at a Community Conversation
  • Members of the Dublin City Schools district leadership team are hitting the road and joining the principal of every school for a co-hosted Community Conversation. These Community Conversation events will be levy-focused, providing an opportunity to learn facts and ask questions about the upcoming levy and bond issue. Our school’s Community Conversation event will be Wednesday, September 20th @ 6:30 p.m. We welcome everyone to come and be a part of this informative session. Together, let's make our community stronger through open dialogue and shared knowledge. See you there!

 

• Musical @ Scioto February 15, 2024
  • Freaky Friday

 

• PTO Storage
  • Consolidated PTO supplies are in the garage and the shed

 
 
 
 
 
 
 
Upcoming dates:             

• September 19                                    Fall Picture Day
• September 19 @ 6:00p                  EL Curriculum Night
• September 20 @ 6:30p                  Community Conversation –Levy Focused
• October 3  2p - 7p                            Blood Drive
• October 12 & 18                               Fall Conferences
• October 20, 23                                   NO SCHOOL
• October 27 @ 2:50                           Fall Harvest parties (volunteers to classrooms @ 2:45)
• October 27  7p - 9p                          Monster Mash

 
Presidents Report:

• Open Position-Vice President (still open)
• Open Committee chairs for next year
  • Few more opportunities still open

Treasurer Report: September 2023
Taxes and District Organization Renewal
We have filed Form 990-N (e-Postcard) for the 2022-2023 tax year. I have submitted all necessary paperwork central office. 
 
Expense Changes:

• Expense Changes: Office Supplies - Bought paper for printing 10 reams $62.40

Revenue Changes:

• School Supply Sale - Deposits totaling $320.00 for Words I Use, Planners, and Kg journal sales.
• Membership Drive -  Deposits totaling $1400.00
• Spirit Wear - Deposits totaling $2804.00 We have not received the invoice from the shop for the purchased items so that will go down.
• Kroger Rewards - Deposit totaling $425.85
• Mums Sale - Deposits totaling $247.00 from a few cash orders.

Grant Approval/Payments
Grant Request:
2 Soccer Goals with Nets - We approved $460.00 but the estimate did not include taxes so we as an executive board voted to add $40 to the grant to make it $500.  Total purchase cost was $494.48.
Balances:
                Teacher class room fund letter shared with
Old Business: None
New Business:

• Soccer Goals: Grant to purchase another set, bump up original grant from 500à 1000
  • Motion made to get 2 more goals by Jessica Moore for $1000
  • Motion 2nd by Kecia Cropper
  • Motion approved no objections or abstentions

 
 
 
 
 
Updates:

• Blue Jackets –
  • Will update the link for Blue Jackets tickets
  • Currently Pre-season games are available for purchase ($10 per ticket comes back to PTO)
  • Once Pre-season is over it will switch to regular season games
• Celebration of Clovers Auction –
  • Worked with Scottish corners to understand how they conducted the auction
  • Event is planned for spring (TBD)
• 5th Grade party Planning –
  • Starting planning with meeting Wednesday 13th
• Spring Flowers –
  • NA, working on fall flowers
• Spirit Wear –
  • Completed
  • Invoice received
  • Tye dyed shirt most bought
  • Need to coordinate the mum sale and sprit sale there was lots of communication at once
• Restaurant Night –
  • 9/13 Noodles September 13 4-8 pm
  • 10/4 Chipotle in Powell Restaurant Night
• Monster Mash
  • Underestimated the baked good sale and pricing the sale is main area needing help
  • Sign up genius for the support of the events
  • Investigating finding a DJ
• Fall Mums
  • Profit so far is $4913 for the mums (without buying the prizes)
  • 9/21 is the pickup date for mums
  • 117 students participated
• School Store –
  • Waiting till after mum sale is completed to open
• School Supply Kits–
  • Investigating supplier options for next year
  • Discussed needs of the kit, will consider mid-year
• Bricks –
  • Installed the bricks out front of the building

 

• Tailgate –
  • Date is TBD
• Room Parents–
  • Have a room parent for every class
• Cub Scouts –
  • OSE PTO charters cub scout packs
  • Had family join night on August 24th, couple new people have joined
  • Kicked off popcorn sale
  • Rocket launch, fall camp out and other events starting
  • About 25 scouts in the Pack
• Teacher Appreciation –
  • No Update
• Family Game Night –
  • No Update on family game night
• Clover Run – Ben Opperman
  • No Update

Meeting Adjournment

•  Ashley Oliver moved to adjourn the meeting 8:31 pm
  • Mike Castro seconded the motion
• Vote passed by all in attendance
  • At 8:32 PM meeting was adjourned