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Meeting Minutes 10/11/2022

11/15/2022

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Olde Sawmill Elementary
PTO Minutes-October 11th 2022
Welcome
Ben Opperman welcomed everyone to the October 11, 2022.  PTO Meeting and called the meeting to order at 7:08 PM.
Attendance:
o   Mike Castro, Brittany Saffell, Jennifer Reardon, Trisha Hoffman, Ben Opperman, Kecia Cropper, Ashley Oliver
PRINCIPAL’S REPORT   
·      Blood Drive 
o   Red Cross Goal: 32 units
o   Donation: 30 units
o   Thank you, Christina Goodwin, who served as PTO Liaison for the Drive
·      District Culture Playbook
o   Behaviors, Values, and Outcomes described: 
o   <R factor training happening with staff members>
·      Staff appreciates the food recently from PTO


PRESIDENT’S REPORT:
·      Still have open VP position
·      Updating OSEPTO.com
TREASURER’S REPORT:
Budget Report
●      Expense Changes:
o   Office Supplies and Shared Concessions - supplies and materials for filing and for friendship guide supplies
o   Teacher funds - I had a few teacher reimbursements
●      Revenue Changes:
o   Mum Sale -received check from Foertmeyer & Sons for sales total profit after all prizes were purchased $4,886.83
o   Restaurant Night - 2 checks came in so deposited 152.25
o   Holiday Shop - found a few more deals
o   Spirit Wear - we collected $400 for Staff jackets so that will be going out as soon as we get the invoice
o   School Store - made our 1st deposit of $168.05
●      Bank Account:
o   Savings Account - $25,309.23
o   Checking Account - $27,298.71
o   Outstanding Checks - $0
o   Net Balance - $52,607.94
o   Room Party Funds:
▪       Kg- $125.00
▪       1st- $267.28
▪       2nd- $294.00
▪       3rd- $411.64
▪       4th- $670.49
▪       5th- $1127.63
OLD BUSINESS
·      None
NEW BUSINESS
·      Fundraising
o   Bricks - Mike Gilliam
§  Bricks: no update... trying to find a good weekend to install current bricks
o   Holiday Shop - Kecia Cropper 
§  Added items to the holiday shop targeted for men
§  Shoe Drive update, box put out for donations
§  Blue Jackets received check for preseason game
o   Monster Mash – 
§  Mirsada Tinjak, Nikki Niday, Aubrey Agnew, and I have been hard at work with Monster Mash planning
§  Flyers should have gone home today with information on purchasing wristbands ahead of time for express entry
§  Our Sign Up Genius for volunteers and the bake sale is getting final edits and will be published tomorrow in the PTO Facebook Group along with being sent to Mrs. Barley to be distributed
§  We hit a snag with the DJ but working through it and hope he will be good to go
§  All our inflatables are still in working order but I still need to test out the fog machine
§  We want to decorate the front patio area with a spooky trail (fog machine, music, lights, decorations, etc.) so if anyone has lights and decorations we can borrow for a few hours Friday night, please let me know
§  If anyone has any other questions please feel free to reach out!
o   Mums/Spring Flower Sales - Mums:
§  We sold 1,124 items for a profit of $5,416.50. Only one item was reported damaged and it has been replaced.
o   Restaurant Nights – 
§  In addition to the Menchie’s Restaurant night update, we wanted to remind everyone we have a restaurant night upcoming on Oct 20th at City BBQ from 11 am - 9 pm. It’s the same night as teacher appreciation night and we plan to order items for the teachers. We have to spend $500 that day in order for the restaurant to donate 20% so we need everyone to participate who is able!
  • Here is what we made from Menchies restaurant night.  20% of sale came to $44.13, and I contributed extra $10.00.  So, I put a check for $54.14 in the mail. 
o   School Supply/School Store - Ashley Oliver
§  Just started school store
§  Will be open up until the Holiday Shop (1st week of December)
§  Having two volunteers work the store
o   Spirit Wear - Christina Goodwin
§  Spiritwear was distributed to students. Looking forward to doing an art contest for the winter sale.
§  If you have not received your items please reach out to your teacher
·      Social
o   Cub Scout Liaison – Mike Gilliam
§  Cub Scouts: popcorn fundraiser is winding down with over $20k in sales so far (our pack gets about 30% of that and we pay the scouts dues with it). We have our annual rain gutter regatta on Thursday and our fall family camp out on Saturday.
o   Spirit Week – Jill Opperman
§  On-going this week
o   Friendship/Membership - 
§  We should be printing and distributing the guides next week
o   Room Parent Coordinators - 
§  Each class now has a Room Parent volunteer, many classes have two or even three co-room parents. The first class party is the Harvest Party on 10/28 and the room parents have all started planning. Some grades are working together to plan the activities and some are doing their own separate things. I’m keeping in touch and helping as needed but everyone seems to be on the right track.
§  Next on my list is sending a Teacher’s Favorite Things questionnaire to each teacher. This is helpful for the Room Parent to pass out to the class when it comes time for holiday gifts, etc.
o   Teacher Appreciation 
§  No Update
o   Tailgate at Scioto -
§  communication has gone out, but very low response rate to the sign-up so far, so it might be low turnout. 
o   Family Game Night
§  Calendared for 2/10, 6:30pm at Davis.  I need to see what supplies we have from last year (bingo cards, number board, pencils, prizes, etc).
§  Outstanding questions:
§  1. Will this be a free event again? (Yes)
§  2. Can we do food this year? (Yes)
§  3. Getting more prizes (donations?) (Yes)
§  4. Can we mix in some non-Bingo games (Yes)
 
DATES TO REMEMBER
·      October 10-18 Follett Book Fair
·      October 12&20 Fall Parent Teacher Conferences 
·      October 14 No School
·      October 14 Scioto Football Tailgate
·      October 17 Yearbook Cover Art Contest Ends
·      October 20 City BBQ Fundraiser (Staff appreciation meals 4-8p)
·      October 28 Classroom Harvest Parties
·      October 28 Monster Mash
·      November 2 Picture Makeups
·      November 8 Election Day-No School
·      November 14-18 DSA Food and Toy Drive
·      November 15 PTO meeting 7 pm
·      November 23-25 Thanksgiving Break -No School
Meeting Adjournment
  • Ashley Oliver moved to adjourn the meeting 7:49 pm
    • Trisha Hoffman seconded the motion
  • Vote passed by all in attendance
    • At 7:50 PM meeting was adjourned
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